Litigation Client Services Specialist — Legal Admin Pro

Fox Rothschild; West Palm Beach (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Fox Rothschild LLP is seeking a Client Service Specialist to provide high-level legal administrative support to a team of attorneys, including the Office Managing Partner, in Florida. The role focuses on managing calendars, drafting documents, and ensuring meticulous client service and confidentiality.

The CSS collaborates with the New Business Intake Team, maintains client files, and ensures deadlines are met. Strong Florida court filing experience and MS Office proficiency are required.

Qualifications

• Associate's Degree preferred; Bachelor’s Degree a plus; applicable work experience may be considered in lieu of a degree.
• Minimum of five (5) years related experience at a law firm or legal or corporate department.
• Strong experience in Florida local and state electronic court filing procedures.

Responsibilities

• Provide superior client service by answering and screening calls in a courteous and timely manner.
• Work closely with attorneys and clients to ensure seamless transfer of information.
• Assist multiple attorneys as primary assignment and provide back-up support for the CSS team.
• Manage attorney calendars and assist in meeting deadlines and travel arrangements.
• Prepare legal documents, memoranda, and correspondence.
• Transmit documents to clients, witnesses and court officials via filing, fax, email, mail or messenger.

Skills

Verbal and written communication

Data gathering and reporting

Prioritization and multitasking

Independent judgment

Attention to detail

Education

Associate degree preferred

Bachelor’s degree a plus

Tools

MS Office Suite

Job description

Fox Rothschild LLP is seeking a Client Service Specialist to provide high-level legal administrative support to a team of attorneys, including the Office Managing Partner, in Florida. The role focuses on managing calendars, drafting documents, and ensuring meticulous client service and confidentiality.

The CSS collaborates with the New Business Intake Team, maintains client files, and ensures deadlines are met. Strong Florida court filing experience and MS Office proficiency are required.