Legal Talent Events & Programs Coordinator

Justia, Inc.; New York (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

The Legal Talent Events Coordinator at Simpson Thacher & Bartlett LLP coordinates planning and delivery of events and programs, providing administrative, logistical, and onsite production support for recruiting, professional development, engagement, and other talent-focused initiatives.

This role manages details, timelines, communications, and stakeholder coordination to ensure programs are organized, welcoming, and meet the firm’s high standards of excellence.

Qualifications

• Bachelor’s degree is required.
• Minimum two years of admin/event coordination in a fast-paced professional-services setting.
• Law firm experience is a plus.

Responsibilities

• Coordinate administrative and logistical aspects of planning and managing events and programs.
• Manage event logistics across all stages, including venue, invitations, RSVP tracking, and onsite support.
• Coordinate planning for recruiting events, orientation, training sessions, and engagement activities.
• Collaborate with internal teams, vendors, venues, and stakeholders on event requirements and timelines.
• Maintain event calendars, checklists, guest lists, attendance records, and post-event materials.
• Prepare communications, agendas, surveys, and collateral for programs.
• Coordinate materials, gifts, and supplies; manage inventory; some tasks may be physical.
• Collect feedback and coordinate post-event reporting and documentation.
• Support other Legal Talent projects and firm initiatives as needed.
• Perform additional administrative tasks for the Legal Talent team.

Skills

Communication

Organization

Multitasking

Independence

Team player

Customer service

Flexibility

Travel readiness

Education

Bachelor's degree

Related field coursework (HR, Hospitality, Event Mgmt, Communications, Business)

Tools

Microsoft Office

Event platforms

Database platforms

Job description

The Legal Talent Events Coordinator at Simpson Thacher & Bartlett LLP coordinates planning and delivery of events and programs, providing administrative, logistical, and onsite production support for recruiting, professional development, engagement, and other talent-focused initiatives.

This role manages details, timelines, communications, and stakeholder coordination to ensure programs are organized, welcoming, and meet the firm’s high standards of excellence.