Legal Talent Events Assistant

Justia, Inc.; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in New York seeks a meticulous Legal Talent Events Assistant to support administrative, event planning, and onsite production needs for recruiting, development, and engagement programs. This role helps ensure events are organized, welcoming, and delivered to the Firm’s high standards.

You will coordinate logistics, manage calendars and materials, prepare communications and collateral, handle invoices, and assist with post-event reporting.

Qualifications

• Bachelor's degree required; one year of relevant admin/event experience preferred.
• Experience in a law firm or professional services is a plus.
• Strong communication, organization, and attention to detail are essential.

Responsibilities

• Support the Legal Talent team with planning and managing events and programs.
• Coordinate logistics, invitations, RSVPs, signage, materials, and onsite support.
• Prepare communications, agendas, surveys, and collateral for events.
• Assist with invoices, payments, and credit card reconciliations.
• Maintain event calendars, templates, guest lists, and post-event materials.
• Collaborate with vendors, venues, and internal departments on event requirements.
• Assist with post-event reporting and follow-up activities.

Skills

Communication

Attention to detail

Organizational skills

Multitasking

Microsoft Office

Confidential info handling

Proactive problem solving

Team player

Adaptability

Creative thinking

Education

Bachelor's degree

HR / Hospitality / Event Mgmt / Communications / Business coursework

Tools

MS Office

Event platforms / database tools

Job description

Position Summary

The Legal Talent Events Assistant supports the Legal Talent team by providing administrative, event planning, and onsite production support for recruiting, professional development, engagement, and other talent-focused programs. This role helps ensure that events and initiatives are organized, welcoming, and delivered in accordance with the Firm's high standards of excellence.

Responsibilities

• Support the Legal Talent team with the administrative aspects of planning and managing events, programs, and related initiatives.
• Coordinate event logistics throughout the full lifecycle of an event, including venue and experience research, invitations and communications, RSVP tracking, name badges, signage, event materials, catering, transportation, and onsite support.
• Provide planning and execution support for recruiting events, summer associate programming, orientation, training sessions, professional development programs, employee engagement activities, and other internal events.
• Coordinate with internal departments, external vendors, venues, and other stakeholders to confirm event requirements, timelines, deliverables, and day-of logistics.
• Maintain event calendars, planning documents, checklists, templates, guest lists, attendance records, and post-event materials.
• Assist with preparing event communications, presentation materials, agendas, surveys, and other program collateral.
• Support the ordering, organization, and distribution of event materials, gifts, promotional items, and supplies; maintain related inventory as needed. This aspect of the role may occasionally be physical in nature.
• Prepare and process invoices, payments, reimbursements, and company credit card reconciliations through Chrome River or other designated systems.
• Enter, maintain, and validate event and participant information in applicable Firm systems and databases, ensuring accuracy and confidentiality.
• Collect event feedback and assist with post-event follow-up, reporting, and documentation.
• Support Legal Talent projects and other Firm initiatives as needed.
• Perform other administrative duties in support of the Legal Talent team.

Required Skills

• Strong written and verbal communication, organizational, and customer-service skills.
• Excellent attention to detail and the ability to produce accurate, timely, and complete work.
• Ability to manage multiple priorities, meet deadlines, and remain composed in a fast-paced professional-services environment.
• Ability to work independently and collaboratively with colleagues at all levels of the organization.
• Proficiency in Microsoft Office programs; experience with event, survey, design, or database platforms is a plus.
• Sound judgment and discretion when handling confidential candidate, attorney, and personnel information.
• Ability to anticipate needs, identify potential issues, and provide proactive solutions appropriate to the role.
• Positive, can-do attitude, professional demeanor, and demonstrated team-player approach.
• Ability to quickly develop organizational awareness and understand the Firm’s culture, vision, policies, and practices.
• Flexibility to work additional hours and travel to onsite event locations, as needed.
• Ability to think creatively and contribute ideas that enhance the participant experience.

Required Experience

• No prior professional experience is required. One year of relevant administrative, event planning, recruiting, talent development, or related experience is preferred; law firm or professional-services experience is a plus.

Education

Required

• Bachelor's degree

Preferred

• Degree or coursework in Human Resources, Hospitality, Event Management, Communications, Business Administration, Marketing, or a related field

Salary Information

NY Only: The estimated base salary range for this position is $60,000 to $70,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity.The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.