Legal Talent Events Coordinator

Justia, Inc.; New York (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

The Legal Talent Events Coordinator at Simpson Thacher & Bartlett LLP coordinates planning and delivery of events and programs, providing administrative, logistical, and onsite production support for recruiting, professional development, engagement, and other talent-focused initiatives.

This role manages details, timelines, communications, and stakeholder coordination to ensure programs are organized, welcoming, and meet the firm’s high standards of excellence.

Qualifications

• Bachelor’s degree is required.
• Minimum two years of admin/event coordination in a fast-paced professional-services setting.
• Law firm experience is a plus.

Responsibilities

• Coordinate administrative and logistical aspects of planning and managing events and programs.
• Manage event logistics across all stages, including venue, invitations, RSVP tracking, and onsite support.
• Coordinate planning for recruiting events, orientation, training sessions, and engagement activities.
• Collaborate with internal teams, vendors, venues, and stakeholders on event requirements and timelines.
• Maintain event calendars, checklists, guest lists, attendance records, and post-event materials.
• Prepare communications, agendas, surveys, and collateral for programs.
• Coordinate materials, gifts, and supplies; manage inventory; some tasks may be physical.
• Collect feedback and coordinate post-event reporting and documentation.
• Support other Legal Talent projects and firm initiatives as needed.
• Perform additional administrative tasks for the Legal Talent team.

Skills

Communication

Organization

Multitasking

Independence

Team player

Customer service

Flexibility

Travel readiness

Education

Bachelor's degree

Related field coursework (HR, Hospitality, Event Mgmt, Communications, Business)

Tools

Microsoft Office

Event platforms

Database platforms

Job description

Position Summary

The Legal Talent Events Coordinator coordinates the planning and delivery of Legal Talent events and programs, providing administrative, logistical, and onsite production support for recruiting, professional development, engagement, and other talent-focused programs. This role manages event details, timelines, communications, and stakeholder coordination to ensure that programs are organized, welcoming, and delivered in accordance with the Firm’s high standards of excellence.

Responsibilities

• Coordinate the administrative and logistical aspects of planning and managing Legal Talent events, programs, and related initiatives.
• Manage event logistics throughout the full lifecycle of an event, including venue and experience research, invitations and communications, RSVP tracking, name badges, signage, event materials, catering, transportation, and onsite support.
• Coordinate planning and execution for recruiting events, summer associate programming, orientation, training sessions, professional development programs, employee engagement activities, and other internal events.
• Coordinate with internal departments, external vendors, venues, and other stakeholders to confirm event requirements, timelines, deliverables, and day-of logistics.
• Maintain event calendars, planning documents, checklists, templates, guest lists, attendance records, and post-event materials.
• Prepare and coordinate event communications, presentation materials, agendas, surveys, and other program collateral.
• Coordinate the ordering, organization, and distribution of event materials, gifts, promotional items, and supplies; maintain related inventory as needed. This aspect of the role may occasionally be physical in nature.
• Collect and analyze event feedback and coordinate post-event follow-up, reporting, and documentation.
• Coordinate assigned Legal Talent projects and support other Firm initiatives as needed.
• Perform other administrative tasks as needed in support of the Legal Talent team.

Required Skills

• Strong written and verbal communication, organizational, and customer-service skills.
• Excellent attention to detail and the ability to produce accurate, timely, and complete work.
• Ability to manage multiple priorities, meet deadlines, and remain composed in a fast-paced professional-services environment.
• Ability to work independently and collaboratively with colleagues at all levels of the organization.
• Proficiency in Microsoft Office programs; experience with event, survey, design, or database platforms is a plus.
• Sound judgment and discretion when handling confidential candidate, attorney, and personnel information.
• Ability to anticipate needs, identify potential issues, recommend solutions, and independently follow through on event-related details.
• Positive, can-do attitude, professional demeanor, and demonstrated team-player approach.
• Ability to quickly develop organizational awareness and understand the Firm’s culture, vision, policies, and practices.
• Flexibility to work additional hours and travel to onsite event locations, as needed.
• Ability to think creatively and contribute ideas that enhance the participant experience.

Required Experience

• At least two years of administrative, event coordination, recruiting, talent development, or related experience in a fast-paced, deadline-driven professional-services environment; law firm experience is a plus.

Education

Required

• Bachelor’s degree

Preferred

• Degree or coursework in Human Resources, Hospitality, Event Management, Communications, Business Administration, Marketing, or a related field

Salary Information

NY Only: The estimated base salary range for this position is $70,000 to $85,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible

Simpson Thacher will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity.The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

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