Legal Support Specialist: Scheduling, Travel & Billing

Sidley Austin; Washington (District of Columbia); On-site; USD 62,000 - 78,000; Full time

Job summary

Sidley Austin LLP is seeking a Legal Support Assistant to provide comprehensive administrative support to attorneys and legal personnel. You will manage calendars, coordinate meetings and travel, assist with time entry, billing, and matter management, and maintain confidential client files.

The role requires 3+ years in administrative or legal support, strong Microsoft Office skills, and a detail-oriented, professional approach.

Qualifications

• 3+ years of administrative, legal support, or professional services experience.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments and prioritize deadlines.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Maintain attorney calendars, schedule meetings, coordinate conference rooms, and assist with logistics for internal and client meetings.
• Coordinate domestic and international travel arrangements, including air, hotel, rail, and car reservations; prepare travel itineraries and process expense reimbursements.
• Assist with time entry, proofreading, and editing attorney time records for accuracy and completeness.
• Support billing and matter management functions, including preparation of billing reports, monitoring client billing requirements, assisting with estimate reporting, and responding to client inquiries.
• Process new business intake forms, conflict checks, and new matter requests in coordination with Firm administrative departments.
• Prepare, revise, format, and proofread legal and business documents, including correspondence, presentations, memoranda, engagement letters, spreadsheets, and client deliverables.
• Assist attorneys with document management, electronic filing, redlining, table creation, and document organization.
• Coordinate with internal departments including Accounting, IT, Human Resources, Records, and Practice Administration to complete assigned tasks and projects.
• Maintain organized electronic and physical files in accordance with Firm policies and procedures.
• Provide general administrative support to attorneys and team members as needed.
• Demonstrate flexibility and teamwork in supporting changing priorities and workload demands.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Confidentiality

Multitasking

Team collaboration

Pressure management

Technical aptitude

Problem solving

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Office

Job description

Sidley Austin LLP is seeking a Legal Support Assistant to provide comprehensive administrative support to attorneys and legal personnel. You will manage calendars, coordinate meetings and travel, assist with time entry, billing, and matter management, and maintain confidential client files.

The role requires 3+ years in administrative or legal support, strong Microsoft Office skills, and a detail-oriented, professional approach.