Senior Legal Support & Operations Coordinator

Sidley Austin; San Francisco (CA); On-site; USD 95,000 - 105,000; Full time

Job summary

Sidley Austin LLP seeks a Senior Legal Support Assistant in San Francisco to coordinate office procedures and support lawyers with administrative tasks, billing, travel, and file management. You will handle documents, calendar management, client onboarding, and communications, ensuring accuracy and confidentiality.

Requirements include a high school diploma or GED, 3+ years in a law firm or professional services environment, and proficiency with Microsoft Office, InTapp, Chrome River and

Qualifications

• High school diploma or GED
• 3+ years of related work experience and/or training; or equivalent combination of education and experience
• Working knowledge of Microsoft Office Suite and other software typically used in law firms (e.g. InTapp, Chrome River, NetDocs)
• Previous experience in a similar role in a law firm or professional services environment supporting multiple fee earners
• Knowledge of legal terminology and formats

Responsibilities

• Types, formats, edits and finalizes documents for transactional and litigation clients
• Manages multiple lawyer-assignments and organizes clerical functions to meet client needs
• Manages onboarding of new clients from conflicts to billing information
• Enters, proofs and posts lawyers’ time entries per billing requirements
• Coordinates travel arrangements for lawyers and clients; processes travel expenses
• Proofreads documents for copy, grammar, punctuation and syntax
• Receives screens calls and messages for lawyers, clients and staff
• Processes incoming and outgoing mail promptly
• Coordinates conferences, meetings and appointments for lawyers and clients
• Maintains calendars, contacts and client information in firm software
• Coordinates client billing with billing services
• Maintains a safe and organized work area
• Maintains client files in electronic and hardcopy formats
• Performs other duties as assigned
• Participates in required training and team meetings

Skills

Strong organizational skills

Time management

Attention to detail

Interpersonal communication

Analytical and problem-solving

Discretion/confidentiality

Work under pressure

Teamwork

Willingness to learn

Education

High school diploma or GED

Tools

Microsoft Office Suite

InTapp

Chrome River

NetDocs

Job description

Sidley Austin LLP seeks a Senior Legal Support Assistant in San Francisco to coordinate office procedures and support lawyers with administrative tasks, billing, travel, and file management. You will handle documents, calendar management, client onboarding, and communications, ensuring accuracy and confidentiality.

Requirements include a high school diploma or GED, 3+ years in a law firm or professional services environment, and proficiency with Microsoft Office, InTapp, Chrome River and