Senior Legal Executive Assistant

Sidley Austin; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Sidley Austin LLP is seeking an experienced executive assistant/secretary to provide high-level administrative support to partners and lawyers in a fast-paced environment. The role involves managing complex travel, calendars, emails, billing processes, and document preparation while maintaining strict confidentiality.

Ideal candidates have multiple years of relevant experience, are proficient in Microsoft Word and Outlook, and can handle legal terminology with precision.

Qualifications

• High school diploma or GED with 3+ years of related work experience.
• Thorough working knowledge of Microsoft Word, legal terminology and formats.

Responsibilities

• Coordinate U.S. and foreign travel arrangements and manage detailed itineraries.
• Maintain electronic calendars and advise lawyers of commitments in advance.
• Read and respond to emails, file emails, and manage email search and archiving.
• Input and maintain contacts in Outlook for assigned lawyers.
• Prepare and track daily time entries for lawyers in the time billing system.
• Proofread and revise documents for accuracy and professionalism.
• Coordinate and quality-check work with Support Services for timely delivery of documents.
• Manage client billing tracking and respond to inquiries; assist with conflicts checks.

Skills

Microsoft Word

Legal terminology

Calendar management

Travel coordination

Email management

Document proofreading

Time entry

Communication

Discretion

Education

High school diploma

Bachelor’s degree (preferred)

Tools

Outlook

Records Management System

Time Billing System

PowerPoint

Job description

Sidley Austin LLP is seeking an experienced executive assistant/secretary to provide high-level administrative support to partners and lawyers in a fast-paced environment. The role involves managing complex travel, calendars, emails, billing processes, and document preparation while maintaining strict confidentiality.

Ideal candidates have multiple years of relevant experience, are proficient in Microsoft Word and Outlook, and can handle legal terminology with precision.