Senior Legal Operations & Support Specialist

Sidley Austin LLP; San Francisco (CA); On-site; USD 95,000 - 105,000; Full time

Benefits offered by this job

Bonus eligibility

Benefits program

Job summary

Sidley Austin LLP is seeking a Senior Legal Support Assistant to assist lawyers with administrative details and to maintain efficient office workflows. You will manage document preparation, client onboarding, time-entry posting and billing coordination, while ensuring confidentiality and accuracy.

The role requires experience in law firm settings, strong MS Office skills, and knowledge of legal terminology. Excellent communication and multi-tasking abilities are essential for success.

Qualifications

• High school diploma or GED required.
• Three+ years of related work experience or training; or equivalent
• Working knowledge of Microsoft Office Suite and law-firm software (e.g., InTapp, Chrome River, NetDocs)
• Previous experience in a similar law-firm or professional services role supporting multiple fee earners
• Knowledge of legal terminology and formats

Responsibilities

• Types, formats, edits and finalizes documents for transactional and litigation clients per formatting standards.
• Manages multiple lawyer assignments and organizes clerical workflow.
• Oversees onboarding of new clients from conflicts check to billing information.
• Enters, proofs and posts lawyers' time entries to ensure compliance with billing requirements.
• Coordinates travel arrangements and processes travel expenses for lawyers and clients.
• Proofreads documents for copy accuracy and grammar; ensures correct duplication.
• Receives calls and messages; uses audio/video tools to calendar and schedule meetings.
• Coordinates conferences, meetings, and appointments for lawyers and clients, including remote options.

Skills

Organizational skills

Attention to detail

Good judgment

Interpersonal communication

Analytical problem-solving

Confidentiality

Work under pressure

Eager to learn

Multi-project management

Education

High school diploma or GED

Tools

Microsoft Office Suite

InTapp

Chrome River

NetDocuments

Job description

Sidley Austin LLP is seeking a Senior Legal Support Assistant to assist lawyers with administrative details and to maintain efficient office workflows. You will manage document preparation, client onboarding, time-entry posting and billing coordination, while ensuring confidentiality and accuracy.

The role requires experience in law firm settings, strong MS Office skills, and knowledge of legal terminology. Excellent communication and multi-tasking abilities are essential for success.