Strategic Legal Support Coordinator

Sidley Austin (DC) LLP; Baltimore (MD); On-site; USD 62,000 - 78,000; Full time

Benefits offered by this job

Bonus eligibility

Benefits program

Job summary

Sidley Austin (DC) LLP in Maryland is seeking a Legal Support Assistant to provide administrative and organizational support to attorneys and legal personnel on the FAS Team. You will coordinate workflow, assist with client and matter administration, and maintain attorney schedules while upholding confidentiality and professionalism.

Key responsibilities include managing calendars, arranging meetings, travel, time entry, billing support, and preparing and proofreading legal documents.

Qualifications

• 3+ years of administrative or legal support experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple assignments and prioritize deadlines.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Maintain attorney calendars, schedule meetings, coordinate conference rooms, and assist with logistics for internal and client meetings.
• Coordinate domestic and international travel arrangements, including air, hotel, rail, and car reservations; prepare travel itineraries and process expense reimbursements.
• Assist with time entry, proofreading, and editing attorney time records for accuracy and completeness.
• Support billing and matter management functions, including preparation of billing reports, monitoring client billing requirements, assisting with estimate reporting, and responding to client inquiries.
• Process new business intake forms, conflict checks, and new matter requests in coordination with Firm administrative departments.
• Prepare, revise, format, and proofread legal and business documents, including correspondence, presentations, memoranda, engagement letters, spreadsheets, and client deliverables.
• Assist attorneys with document management, electronic filing, redlining, table creation, and document organization.
• Coordinate with internal departments including Accounting, IT, Human Resources, Records, and Practice Administration to complete assigned tasks and projects.
• Maintain organized electronic and physical files in accordance with Firm policies and procedures.
• Provide general administrative support to attorneys and team members as needed.
• Demonstrate flexibility and teamwork in supporting changing priorities and workload demands.

Skills

MS Office

Organizational skills

Communication skills

Multitasking

Education

Bachelor’s degree

Tools

Billing systems

Matter management systems

Document management software

Job description

Sidley Austin (DC) LLP in Maryland is seeking a Legal Support Assistant to provide administrative and organizational support to attorneys and legal personnel on the FAS Team. You will coordinate workflow, assist with client and matter administration, and maintain attorney schedules while upholding confidentiality and professionalism.

Key responsibilities include managing calendars, arranging meetings, travel, time entry, billing support, and preparing and proofreading legal documents.