Legal Support Specialist: Scheduling, Billing & Docs

Sidley Austin LLP; Baltimore (MD); On-site; USD 62,000 - 78,000; Full time

Benefits offered by this job

Bonus eligibility

Comprehensive benefits

Job summary

Sidley Austin LLP is seeking a Legal Support Assistant to provide administrative and legal support to attorneys on the FAS Team in a fast-paced environment. You will manage calendars, travel, time entry, and document preparation while coordinating with multiple departments to ensure confidential, accurate service.

Ideal candidates have 3+ years of admin or legal support experience, strong Microsoft Office proficiency, and exceptional organizational and communication skills.

Qualifications

• 3+ years of administrative, legal support, or professional services experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments and deadlines.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Maintain attorney calendars, schedule meetings, and coordinate logistics for internal and client meetings.
• Coordinate travel arrangements including air, hotel, rail, and car; prepare itineraries and process reimbursements.
• Assist with time entry, proofreading, and editing of attorney time records.
• Support billing and matter management; prepare reports and respond to client inquiries.
• Process new business intake forms, conflict checks, and new matter requests.
• Prepare, revise, format, and proofread legal and business documents.

Skills

Administrative support

Microsoft Office

Organization

Communication

Prioritization

Confidentiality

Education

Bachelor's degree or equivalent

Job description

Sidley Austin LLP is seeking a Legal Support Assistant to provide administrative and legal support to attorneys on the FAS Team in a fast-paced environment. You will manage calendars, travel, time entry, and document preparation while coordinating with multiple departments to ensure confidential, accurate service.

Ideal candidates have 3+ years of admin or legal support experience, strong Microsoft Office proficiency, and exceptional organizational and communication skills.