Legal Secretary III

City of Chesapeake Virginia; Chesapeake (VA); Presencial; USD 48.000 - 64.000; Jornada completa

Descripción de la vacante

The City of Chesapeake Virginia is seeking a Legal Secretary III in Chesapeake, VA. The role supports legal proceedings with advanced administrative tasks and meticulous record-keeping.

Responsibilities include transcribing dictation for legal papers, preparing dockets and subpoenas, managing files, and coordinating court-related activities. Requires at least 3 years of experience and an associate degree in legal secretarial skills, plus a valid driver’s license.

Formación

• Requires an associate degree in legal secretarial skills or closely related field.
• Minimum of three years of full-time experience in a legal environment.
• Valid driver’s license in compliance with City Driving Standards.

Responsabilidades

• Transcribes dictation for correspondence and legal papers like motions and briefs.
• Prepares docket, subpoenas, and attends court for counsel and dates.
• Creates and maintains files and records for responsible area.
• Coordinates system updates and trains staff on office procedures.
• Prepares indictments and responses to discovery; schedules court appointments.
• Acts as contact person for victims and witnesses.
• Provides admin support: scheduling, travel, calendars for staff.
• Delivers documents to courts and tracks documents received.
• Performs filing, copying, scanning into imaging system.
• Performs other related duties as assigned.

Conocimientos

Legal secretarial skills

Attention to detail

Administrative support

Educación

Associate's degree in legal secretarial skills or closely related field

Herramientas

MS Office Suite

Imaging system

Descripción del empleo

8:00 AM – 5:00 PM; Monday through Friday.

Work Site Location

Chesapeake, VA

Position Driving Requirement

O - Occasional

Pay Grade

GE08

Pay Basis

Semi-Monthly

Advertised Salary

$48,170 – $63,825 /annually

Job Description

Do you have experience providing advanced administrative support in a legal environment? Are you detail-oriented, organized, and passionate about supporting legal proceedings while serving the citizens of the City of Chesapeake? If so, come join our team as a Legal Secretary III .

• Transcribes dictation in the preparation of correspondence and legal papers including motions, orders, warrants in debt, indictments, resolutions, ordinances, summons, briefs, and contracts.
• Prepares docket; issues and copies subpoenas; attends court for counsel advisement and court dates.
• Creates and maintains files and records for area of responsibility.
• Coordinates system updates/upgrades and associated changes to office procedures. Provides oversight of office systems and trains other staff and volunteers on the use and operation of such systems.
• Prepares indictments and responses to discovery, schedules appointments with participants, and prepares jury instructions.
• Serves as contact person for victims and witnesses.
• Provides administrative support for staff including scheduling court assignments and appointments, making travel arrangements, and maintaining calendars.
• Delivers documents to courts and maintains listing of documents received.
• Performs routine office tasks such as filing, faxing, photocopying and scanning files into the imaging system.
• Performs other related duties as assigned.

Required Qualifications

VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires any combination of education and experience equivalent to an associate’s degree in legal secretarial skills or a closely related field.

EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/educational standard, this class requires a minimum of three years of full-time experience.

SPECIAL CERTIFICATIONS AND LICENCES : Requires a valid driver’s license in compliance with City Driving Standards.

Job Open Date

10/16/2026

Job Close Date

11/01/2026

Open Continuous No

No

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands

Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Physical Demands

C = Continuously- 2/3 or more of the time.F = Frequently- From 1/3 to 2/3 of the time.O = Occasionally- Up to 1/3 of the time.R = Rarely- Less than 1 hour per week.N = Never- Never occurs.

Standing

Standing Frequently- From 1/3 to 2/3 of the time.

Sitting Continuously- 2/3 or more of the time.

Walking

Walking Frequently- From 1/3 to 2/3 of the time.

Lifting

Lifting Occasionally- Up to 1/3 of the time.

Lifting Amount

Lifting Amount Exerting up to 20 lbs

Carrying

Carrying Occasionally- Up to 1/3 of the time.

Carrying Weight

Carrying Weight Exerting up to 20 lbs

Pushing/Pulling

Pushing/Pulling Occasionally- Up to 1/3 of the time.

Pushing/Pulling Weight

Pushing/Pulling Weight Exerting up to 20 lbs

Reaching

Reaching Frequently- From 1/3 to 2/3 of the time.

Handling Frequently- From 1/3 to 2/3 of the time.

Fine Dexterity

Fine Dexterity Frequently- From 1/3 to 2/3 of the time.

Kneeling

Kneeling Occasionally- Up to 1/3 of the time.

Crouching

Crouching Occasionally- Up to 1/3 of the time.

Crawling

Crawling Occasionally- Up to 1/3 of the time.

Bending

Bending Occasionally- Up to 1/3 of the time.

Twisting

Twisting Occasionally- Up to 1/3 of the time.

Climbing

Climbing Occasionally- Up to 1/3 of the time.

Balancing

Balancing Occasionally- Up to 1/3 of the time.

Vision

Vision Continuously- 2/3 or more of the time.

Hearing

Hearing Continuously- 2/3 or more of the time.

Talking

Talking Continuously- 2/3 or more of the time.

Foot Controls

Foot Controls Occasionally- Up to 1/3 of the time.

Machines, Tools, Equipment and Work Aids Used

Office equipment to include computer, printer, Xerox and fax.

Protective Equipment Required

Health and Safety

D = DailyW = Several Times Per WeekM = Several Times Per MonthS = SeasonallyN = Never

Mechanical Hazards

Mechanical Hazards N = Never

Chemical Hazards

Chemical Hazards N = Never

Electrical Hazards

Electrical Hazards N = Never

Fire Hazards

Fire Hazards N = Never

Explosives

Explosives N = Never

Communicable Diseases

Communicable Diseases S = Seasonally

Physical Danger or Abuse

Physical Danger or Abuse N = Never

Other

If Other, Description

D = DailyW = Several Times Per WeekM = Several Times Per MonthS = SeasonallyN = Never

Dirt and Dust

Dirt and Dust S = Seasonally

Extreme Temperatures

Extreme Temperatures S = Seasonally

Noise and Vibration

Noise and Vibration S = Seasonally

Fumes and Odors

Fumes and Odors S = Seasonally

Wetness/Humidity

Wetness/Humidity N = Never

Darkness or Poor Lighting

Darkness or Poor Lighting N = Never

Primary Work Location

Non-Physical Demands

C = Continuously- 2/3 or more of the time.F = Frequently- From 1/3 to 2/3 of the time.O = Occasionally- Up to 1/3 of the time.R = Rarely- Less than 1 hour per week.N = Never- Never occurs.

Time Pressures

Time Pressures Continuously- 2/3 or more of the time.

Emergency Situations

Emergency Situations Occasionally- Up to 1/3 of the time.

Frequent Change of Tasks

Frequent Change of Tasks Occasionally- Up to 1/3 of the time.

Irregular Work Schedule/Overtime

Irregular Work Schedule/Overtime Occasionally- Up to 1/3 of the time.

Performing Multiple Tasks Simultaneously

Performing Multiple Tasks Simultaneously Continuously- 2/3 or more of the time.

Working Closely with Others as Part of a Team

Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time.

Tedious or Exacting Work

Tedious or Exacting Work Continuously- 2/3 or more of the time.

Noisy/Distracting Environment

Noisy/Distracting Environment Frequently- From 1/3 to 2/3 of the time.

Other

If Other, Description

Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

Yes, other support staff team members.

Professional References

Professional References

Please provide contact information for professional references.

Minimum Requests 0

Maximum Requests 4

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you possess a valid driver's license and a driving record that is in compliance with the City's Driving Standards? Please review position requirements for details.
  • Yes
  • No