Legal Secretary

Consilio LLC; Washington (District of Columbia); On-site; USD 52,000 - 65,000; Full time

Job summary

Consilio LLC is seeking a Legal Secretary/ Practice Assistant to support its Immigration practice. The role requires organized, proactive support to attorneys, team members, and clients in a fast-paced environment.

Typical duties include preparing client correspondence, managing files and documents, coordinating calendars and travel, processing expenses, and staying current on immigration policies and best practices. This is a direct hire position handled by the Consilio Direct Hire Division.

Qualifications

• 3–5+ years of experience supporting a high-volume immigration team within a law firm, corporate environment, or higher education.
• Proficiency in Word, Outlook and Excel with strong organization and communication skills.
• Ability to work independently, prioritize deadlines and thrive in a fast-paced setting.

Responsibilities

• Prepare client correspondence and maintain accurate electronic and paper files.
• Open and manage new client and matter files.
• Coordinate calendars, appointments, meetings, conference calls, and travel.
• Process expense and reimbursement reports.
• Manage incoming mail and email and ensure documents are properly routed.
• Coordinate with document services on production projects.
• Stay informed on changes in immigration policies, laws, and best practices.
• Provide additional administrative support as needed.

Skills

Microsoft Word

Microsoft Outlook

Microsoft Excel

Organizational skills

Communication skills

Time management

Prioritization

Independent work

Tools

Office suite

Job description

The Direct Hire Division of Consilio LLC is partnering with a highly regarded law firm to identify a Legal Secretary/ Practice Assistant to join their Immigration practice.

This position is ideal for a highly organized and proactive professional who can effectively manage multiple priorities while providing outstanding support to attorneys, team members, and clients.

Key Responsibilities:

• Prepare client correspondence and maintain accurate electronic and paper files
• Open and manage new client and matter files
• Coordinate calendars, appointments, meetings, conference calls, and travel
• Process expense and reimbursement reports
• Manage incoming mail and email and ensure documents are properly routed
• Coordinate with document services on production projects
• Stay informed on changes in immigration policies, laws, and best practices
• Provide additional administrative support as needed

Qualifications:

• 3–5+ years of experience supporting a high-volume immigration team within a law firm, corporate environment, or higher education
• Proficiency in Microsoft Word, Outlook, and Excel
• Strong organizational, communication, and time-management skills
• Ability to work independently, prioritize competing deadlines, and thrive in a fast-paced environment
• Strong problem-solving skills with the ability to anticipate and address challenges
• Flexibility to work overtime when needed

ELS Consilio, LLC Direct Hire Division staffs’ positions, for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to www.consilio.com to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.