Immigration Law Practice Secretary & Admin Coordinator

Consilio LLC; Washington (District of Columbia); On-site; USD 52,000 - 65,000; Full time

Job summary

Consilio LLC is seeking a Legal Secretary/ Practice Assistant to support its Immigration practice. The role requires organized, proactive support to attorneys, team members, and clients in a fast-paced environment.

Typical duties include preparing client correspondence, managing files and documents, coordinating calendars and travel, processing expenses, and staying current on immigration policies and best practices. This is a direct hire position handled by the Consilio Direct Hire Division.

Qualifications

• 3–5+ years of experience supporting a high-volume immigration team within a law firm, corporate environment, or higher education.
• Proficiency in Word, Outlook and Excel with strong organization and communication skills.
• Ability to work independently, prioritize deadlines and thrive in a fast-paced setting.

Responsibilities

• Prepare client correspondence and maintain accurate electronic and paper files.
• Open and manage new client and matter files.
• Coordinate calendars, appointments, meetings, conference calls, and travel.
• Process expense and reimbursement reports.
• Manage incoming mail and email and ensure documents are properly routed.
• Coordinate with document services on production projects.
• Stay informed on changes in immigration policies, laws, and best practices.
• Provide additional administrative support as needed.

Skills

Microsoft Word

Microsoft Outlook

Microsoft Excel

Organizational skills

Communication skills

Time management

Prioritization

Independent work

Tools

Office suite

Job description

Consilio LLC is seeking a Legal Secretary/ Practice Assistant to support its Immigration practice. The role requires organized, proactive support to attorneys, team members, and clients in a fast-paced environment.

Typical duties include preparing client correspondence, managing files and documents, coordinating calendars and travel, processing expenses, and staying current on immigration policies and best practices. This is a direct hire position handled by the Consilio Direct Hire Division.