Executive Legal Assistant

Consilio LLC; Philadelphia (Philadelphia County); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Consilio LLC's ELS Direct Hire division seeks an experienced legal executive assistant to support partners at an AMLAW firm in Philadelphia. The role spans calendars, travel planning, drafting, client coordination, and billing oversight.

Hybrid work arrangement begins after an initial period, with strong engagement across practice groups. Impactful role requiring meticulous organization and the ability to work proactively with attorneys and clients alike.

Qualifications

• 5 years of professional executive administrative experience supporting partners and/or executives.
• Experience in a large law firm or AMLAW environment preferred.
• Strong calendar management and travel coordination skills.
• Ability to draft correspondence and prepare reports.
• Proactive, independent and highly organized.

Responsibilities

• Supports multiple attorneys across practice groups and manages day-to-day operations.
• Maintains attorney calendars, schedules complex travel, and coordinates meetings.
• Prepares materials in advance and follows up on commitments.
• Drafts letters, reports and other deliverables for partner use.
• Maintains filing systems and oversees billing matters.
• Interacts directly with clients and outside contacts.

Skills

Executive support

Calendaring

Travel coordination

Document drafting

Client interaction

Billing coordination

Education

High school diploma or GED

Bachelor’s degree

Job description

Consilio's ELS Direct Hire division is seeking a legal executive assistant on behalf of an AMLAW firm in Philadelphia. This position supports multiple attorneys across various practice groups and proactively manages the day-to-day operations of the attorneys client base.

Hybrid- 3:2 after the first 60 days

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
• Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members
• Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
• Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
• Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
• Handles extensive direct interaction with clients and outside business contacts.
• Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
• Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
• Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
• Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.
• Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
• Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.
• Performs a specific skill set within the litigation practice area, such as preparing legal documents, managing case files, scheduling court dates, and communicating with clients.
• High School Diploma or GED

Preferred Education

• Bachelor’s Degree

Minimum Years of Experience

• 5 years of professional executive administrative experience supporting partners and/or executives.

ELS Consilio, LLC Direct Hire Division staffs’ positions, for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to www.consilio.com to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.