Executive Legal Assistant

Consilio LLC; Seattle (WA); On-site; USD 70,000 - 95,000; Full time

Job summary

Direct Hire Division of Consilio, LLC is partnering with a prestigious law firm to hire an Executive Assistant for high-level support to attorneys in a fast-paced legal environment.

The role requires exceptional organization, proactive coordination, and the ability to handle confidential information with professionalism. The attorney team relies on strong communication, meticulous document formatting, and thorough calendar and travel management.

Qualifications

• Previous experience as a Legal Executive Assistant or similar in a law firm.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Advanced proficiency with Microsoft Office.
• Ability to handle confidential information with discretion.
• Detail-oriented with a commitment to client service.
• Able to work independently and in a team.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements and expense reporting.
• Prepare, edit, proofread, and format legal documents, correspondence, and presentations.
• Handle client communications with professionalism and discretion.
• Organize and maintain files, records, and document management systems.
• Assist with billing, time entry, and expense reimbursement processes.
• Coordinate business development activities, client meetings, and special projects.
• Prioritize multiple assignments while maintaining exceptional attention to detail.
• Provide administrative support to attorneys and collaborate with firm personnel across departments.

Skills

Calendar management

Organizational skills

Communication skills

Discretion with confidential info

Team collaboration

Attention to detail

Tools

Microsoft Office Suite

Job description

Direct Hire Division of Consilio, LLC is working with a highly regarded law firm that is seeking to hire an Executive Assistant. This position is not with Consilio directly; it is a direct hire, permanent opportunity with the law firm.

Are you an experienced Legal Executive Assistant looking to join a prestigious and collaborative law firm? We are seeking a highly organized, proactive professional to provide executive-level support to attorneys in a fast-paced legal environment.

Responsibilities:

• Managed complex calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements and expense reporting.
• Prepare, edit, proofread, and format legal documents, correspondence, and presentations.
• Handle client communications with professionalism and discretion.
• Organize and maintain files, records, and document management systems.
• Assist with billing, time entry, and expense reimbursement processes.
• Coordinate business development activities, client meetings, and special projects.
• Prioritize multiple assignments while maintaining exceptional attention to detail.
• Provide administrative support to attorneys and collaborate with firm personnel across departments.

Qualifications:

• Previous experience as a Legal Executive Assistant, Legal Secretary, or Executive Assistant within a law firm.
• Exceptional organizational and multitasking abilities.
• Strong, written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite.
• Ability to manage confidential information with discretion and professionalism.
• Strong attention to detail and commitment to providing outstanding client service.
• Ability to work independently and effectively in a team-oriented environment.

ELS Consilio, LLC Direct Hire Division staffs’ positions, for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to www.consilio.com to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.