Legal Secretary

Jackson Lewis LC; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Jackson Lewis LC in Tampa seeks a highly organized legal administrative assistant to support four or more employment and labor litigation attorneys in a busy office. The role requires strong proofreading, calendar management, e-filing, and client communication skills, with 3+ years' litigation secretary experience and solid knowledge of legal terminology.

Responsibilities include preparing correspondence and pleadings, scheduling depositions, handling billing inquiries, maintaining dockets, and

Qualifications

• 3+ years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Solid understanding of technical legal terminology and court filings.
• Experience with trial preparation and briefs.

Responsibilities

• Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.
• e-file pleadings; conduct legal research; calendar maintenance; time/expense records.
• Maintain calendars, docketing, and travel arrangements; schedule depositions.
• Handle billing review, inquiries and collections; communicate with clients regularly.

Skills

Litigation support

Legal terminology

Calendar management

Proofreading

Communication skills

Billing inquiries

Time management

Education

High School diploma or equivalent

4-year college degree preferred

Tools

Office Suite

Outlook

Word

Excel

PowerPoint

Billing software

Document management software

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”.The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-file pleadings; conducting legal research; calendar maintenance; and various office and client filing. As an integral part of the team, this team member also is involved with office wide administrative functions.The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent litigation secretary experience (including electronic filing).Essential FunctionsEngage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.Provide support for four+ attorneys in employment law matters and backup support as needed.Act as liaison between internal departments and outside agencies.Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.Handle a wide variety of complex and confidential time-sensitive material.Work with teams to complete conflict checks and open new client engagements as requested.Communicate with clients on a regular basis.Assist with billing review, inquiries and collections.Maintain calendars, CLE, reports and time records.Book and organize travel arrangements as needed; assist with expense reimbursement.Maintain docketing for litigation attorneys.Transcribe electronic dictation, and schedule depositions.Various office and client filing.Proofreading documents.Other office administrative functions as needed.Qualifications/Skills RequiredAt least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.Must have a solid understanding of technical legal terminology as well as court filings.Experienced with trial preparation and briefs.Punctual with excellent attendance.Strong verbal and written communication skills, as well as excellent proofreading skills.Ability to timely respond to deadlines, balance workload and take initiative.Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.Educational RequirementsHigh School diploma or equivalent required.4-year college degree preferred.We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.