Legal Secretary

Jackson Lewis P.C.

Tampa (FL)

On-site

USD 50,000 - 70,000

Full time

14 days+

Get a reply from this employer

Your resume and cover letter, tailored to exactly what they’re hiring for.

Get past ATS filters

Job summary

A national law firm in Tampa is seeking a Legal Secretary with at least 3 years of experience in litigation. The role involves providing comprehensive support to attorneys, including preparing legal documents, maintaining calendars, and acting as a liaison to clients. Strong typing skills and familiarity with legal terminology are essential. Applicants should be proactive and detail-oriented, thriving in a fast-paced environment.

Qualifications

At least 3 years of recent litigation legal secretarial experience within a law firm.
Detail oriented, thorough, and accurate.
Ability to balance workload and meet deadlines.

Responsibilities

Support multiple attorneys in employment law matters.
Prepare and revise correspondence, pleadings, and documents.
Maintain calendars and manage attorney expenses.

Skills

Legal secretarial experience

Typing speed of 65+ wpm

Knowledge of legal terminology

Strong communication skills

Ability to multi-task

Proficiency in Office Suite 365

Education

High School diploma

4-year college degree

Tools

InTapp

Netdocs

Concur

Job description

Overview

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”.

Job Summary

The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-filing pleadings; calendar maintenance; and various office and client filing. As an integral part of the team, this position is also responsible for office wide administrative functions. The successful candidate should type 65+ wpm accurately, and be a very organized, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing).

Essential Functions

Engage in the work of the attorneys by demonstrating knowledge and status of current cases and projects and meet project deadlines by utilizing available resources.
Support multiple attorneys in employment law matters and provide backup support for colleagues as needed.
Serve as a liaison to clients, between internal departments and to outside agencies.
Prepare/revise correspondence, pleadings, documents, and other clerical assignments as directed.
Handle a wide variety of complex and confidential time-sensitive material.
Work with internal teams to complete conflicts checks and open new client engagements.
Manage attorney expenses and assist with billing review and inquiries.
Maintain calendars, CLE and bar licenses, reports and time records.
Book and organize travel arrangements including flights, hotels, and transportation.
Maintain docketing and proactively communicate deadlines for litigation attorneys.
Transcribe electronic dictation, and schedule depositions.
Various office and client filing; proofreading documents.
Prepare documents for filing with various courts (Circuit and Federal).
Assist with copying and printing large documents.
Organize and maintain file materials, scanning and downloading large documents.
Assist with other office administrative functions as needed.

Qualifications/Skills Required

At least 3 years of recent litigation legal secretarial experience within a law firm; labor and employment field preferred.
Ability to type 65+ wpm.
Experience with InTapp, Netdocs, and Concur a plus.
Experience with state and federal rules and procedures.
Must have a solid understanding of technical legal terminology as well as court filings.
Experienced with trial preparation and briefs.
Strong verbal and written communication skills, as well as excellent proofreading skills.
Ability to multi-task, and timely respond to deadlines as well as balance workload.
Proficiency in Office Suite 365 including Outlook and Word, and basic knowledge of Excel, and PowerPoint.
Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level. Must be able to work in a fast-paced environment with a positive attitude.
Detail oriented, thorough, and accurate.

Educational Requirements

High School diploma or equivalent required.
4-year college degree preferred.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Other