Legal Secretary

Jackson Lewis P.C.; Riverside (OH); On-site; USD 108,886,000 - 126,078,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) Retirement Plan

Flexible Spending and Health Savings

Holiday and vacation time

Employee assistance program

Job summary

Jackson Lewis P.C. in Riverside, CA seeks a legal secretary to support a team of attorneys with a full range of administrative tasks, including drafting correspondence, pleadings, and documents. The role emphasizes California e-filing, Netdocs management, and billing support in a busy litigation setting.

You will handle calendars, travel, and client invoicing while maintaining confidentiality and accuracy. A 3-year legal background and strong communication are preferred, with a degree or

Qualifications

• 3 years minimum legal experience, preferably in employment law.
• Solid understanding of basic technical legal terminology.
• Solid experience working in ECF and California state e-filing systems.
• Solid experience with document database systems (Netdocs or similar).
• Proficiency in Windows environment including Word and Outlook.
• Familiarity with billing software (InTapp) and expense reporting software (Concur) a strong plus.
• Experience supporting 4+ active attorneys at one time a strong plus.
• Strong verbal and written communication skills, proofreading and detail orientation.
• Ability to multi-task while maintaining quality work product and meeting deadlines.
• Strong interpersonal skills in a busy litigation team environment.

Responsibilities

• Prepare and revise correspondence, pleadings and documents.
• Maintain electronic documents and calendars; complete expense reports.
• Assist with travel arrangements and filing deadlines.
• Assist with client invoicing in coordination with billing department.
• Run conflict checks and onboarding of new engagements.
• Support attorneys with discovery submissions and exhibits.
• Prepare administrative filings/exhibits and exhibits for submission.
• Ensure confidentiality and handle time-sensitive material.

Skills

Legal terminology

ECF system

California e-filing

Netdocs

Concur

InTapp

Word/Outlook

multi-tasking

communication

punctuality

Education

Bachelor’s/Associate degree or equivalent experience

Tools

Netdocs

Concur

InTapp

ECF/California e-filing

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. Jackson Lewis is seeking a Legal Secretary for the Riverside, CA office.

In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks as necessary.

Duties and Responsibilities

• In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings and documents
• maintenance of documents in electronic format
• completion of expense reports
• calendar maintenance, and other legal tasks as necessary
• Maintain electronic case files and update as needed following set protocols for search ease.
• Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.
• Assist with preparation of administrative filings/exhibits in agency matters.
• Assist with preparation of exhibits for submission in a variety of matters.
• Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.
• Complete monthly expense reports for assigned attorneys.
• Assist attorneys with monthly client invoicing in conjunction with our billing department.
• Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.
• Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm’s travel agency.
• Prepare notebooks and proofreading of documents.
• Run conflict checks and open new client engagements in conjunction with our new business team.
• Continued knowledge and basic status of current cases and projects of assigned attorneys.
• Handle a wide variety of complex and confidential, time-sensitive material.
• Perform other administrative duties as assigned.

For California, the expected salary range for this position is between $40.00 and $50.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law.

For California, the expected hourly range for this position is between $38.00-$44.00 per hour. The actual compensation will be determined based on experience and other factors permitted by law.

Skills and Educational Requirements

• 3 years minimum legal experience, preferably in employment law.
• Solid understanding of basic technical legal terminology.
• Solid experience working in ECF and California state e-filing systems.
• Solid experience in working with document database system (Netdocs or similar).
• Proficiency in Windows environment including Word and Outlook.
• Familiarity with state and federal rules and procedures, general legal procedures.
• Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.
• Experience supporting 4 plus active attorneys at one time a strong plus.
• Experienced with trial preparation a plus.
• Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.
• Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
• Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.
• Reliable with punctuality and attendance.
• Associate Degree or 4-year college degree preferred, or relevant experience considered.

Benefits Package

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Account
• Firm-paid holidays, vacation and sick time
• Employee assistance program and other firm benefits

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

We are a preeminent workplace law firm dedicated to our clients and passionate about providing the highest quality, creative and effective representation of employers on the full range of employment and labor law matters, through offices strategically located throughout the country.

We provide a rewarding and collegial work environment for the leading attorneys in our field.

We work hard to preserve the values that make Jackson Lewis a gratifying place to practice law.

We are a law firm where people know each other and work together to best serve our clients.