Legal Secretary

Freeman Mathis & Gary, LLP; El Segundo (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

401K plan

Profit sharing

Life insurance

Long‑term disability

Employee Assistance Program

Year-end bonuses

Referral programs

Social events

Firm culture

Job summary

Freeman Mathis & Gary, LLP in El Segundo seeks an enthusiastic Legal Secretary to join our team. The ideal candidate will support attorneys with drafting and proofreading legal correspondence, maintaining client files, and managing calendars and deadlines in a fast-paced environment.

Candidates should have at least two years of litigation secretarial experience, be proficient with MS Word, PowerPoint and Excel, and comfortable using CM/ECF/PACER.

Qualifications

• Minimum two years of litigation secretarial experience.
• Experience with paperless files and iManage is a plus.
• Knowledge of deadlines for litigation tasks and California CCP.
• Must pass a background and drug screen.

Responsibilities

• Draft and review legal correspondence with thorough proofreading.
• Open new files and maintain client files; manage conflicts checks.
• Maintain attorneys’ calendars with hearing dates and deadlines.
• Schedule client and related appointments for attorneys.
• Provide professional, proactive service to firm clients and staff.
• Familiar with CM/ECF/PACER and electronic filings.
• Organize and prioritize tasks and complete them under time constraints.
• Proficient in Word, PowerPoint, and Excel.
• Support colleagues as needed to promote teamwork.

Skills

Litigation secretary

MS Word/PowerPoint/Excel

Organization

Communication

Teamwork

Tools

CM/ECF PACER

Microsoft Word

PowerPoint

Excel

Job description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an enthusiastic Legal Secretary to join our El Segundo office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment.

The following set of success factors describe the characteristics of those who are successful in our Firm:

Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities:

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
• Prepare and collect conflict of interest checks, open new files and maintain client files
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
• Make client and client-related appointments for attorneys as necessary
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
• Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
• Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
• Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

Qualifications and Experience:

• Minimum two years litigation secretarial experience
• Experience maintaining paperless files. iManage experience a plus
• Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
• Must successfully pass a background and drug screen

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• 1.5% Profit Sharing contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs
• Regular firmwide socials and events
• Positive firm culture

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.