Legal Recruiting Admin Coordinator

Polsinelli; Chicago (IL); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Paid time off

Sick time off

Referral program

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

ID Theft insurance

Long-term disability benefits

Short-term disability benefits

Parking/Transit reimbursement

401(k) benefits

Employee assistance benefits

Job summary

Polsinelli, a leading law firm, seeks a Legal Recruiting Admin Coordinator to support lateral attorney recruiting and law school engagement across multiple offices. You will interact with the Legal Recruiting Team, attorneys, candidates, and external recruiters, bringing strong interpersonal and organizational skills to a fast-paced environment.

The role emphasizes confidential handling of candidate information, scheduling, onboarding support, and ongoing collaboration with the recruiting team

Qualifications

• A minimum of two (2) years of legal recruiting experience. Experience with an Applicant Tracking System (viRecruit, LawCruit, or equivalent) is preferred.
• A minimum of three (3) years in previous law firm (or equivalent professional) experience is preferred.
• Must have strong proficiency with Microsoft Outlook, Word, Excel, and PDF software (Kofax PDF or Adobe equivalent) and possesses the aptitude to learn other applications as defined by department needs.

Responsibilities

• Enter candidate information and maintain candidate records in the applicant tracking system (ViRecruit).
• Coordinate candidate screening and full round interviews, including scheduling and related communications with candidates, interviewers, and external recruiters.
• Monitor virtual interviews (through Zoom).
• Coordinate conference room reservations for in-person interviews across time zones; greet candidates on arrival and escort to the conference room.
• Draft and distribute meeting invitations for lateral candidate discussions; attend preparation calls, take notes, and prepare summaries.
• Monitor interviewer feedback and maintain accurate candidate status information.
• Maintain lateral candidate and recruiting matter folders in iManage.
• Draft correspondence and notifications to support the candidate offer process.
• Assist with onboarding activities for lateral attorney hires.
• Assist with Summer Associate Program in various offices, including coordinating outreach and law school events.
• Collaborate with and support the Legal Recruiting team.
• Conduct research projects and other special assignments.
• Maintain a high level of confidentiality at all times.

Skills

Legal recruiting experience

Education

Bachelor's degree

Tools

viRecruit / LawCruit

Job description

Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails.

At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli is searching for a Legal Recruiting Admin Coordinator to support lateral attorney recruiting and law school engagement for the firm. The Legal Recruiting Admin Coordinator will interact regularly with the Legal Recruiting Team, attorneys, candidates, external recruiters, and be a proactive representative of the firm. A successful candidate will have strong interpersonal, verbal and written communication, time management and organizational skills. Additional skill sets include the ability to exercise sound judgment and professionalism, demonstrated experience working both independently as well as collaboratively as part of a team, and the ability to prioritize workload to manage multiple responsibilities. This position will be in one of the following offices: Kansas City, St. Louis, or Chicago.

CORE RESPONSIBILITIES

• Support lateral attorney and law student recruiting by entering candidate information, maintaining candidate records and status updates in the applicant tracking system (ViRecruit), and applicable candidate trackers on a daily basis.
• Coordinate candidate screening and full round interviews, including scheduling and related communications with candidates, interviewers, and external recruiters.
• Monitor virtual interviews (through Zoom).
• For in-person/in-office interviews, coordinate conference room reservations, including video conferences, across time zones, and when applicable, greet candidates upon arrival and escort them to the conference room.
• Draft and distribute meeting invitations for lateral candidate discussions, preparation calls, and other recruiting-related meetings; attend candidate preparation calls, take detailed notes, and prepare draft summaries for review and distribution to relevant stakeholders.
• Monitor, collect, and follow up on interviewer feedback throughout the recruiting process and maintain accurate candidate status information.
• Maintain lateral candidate and recruiting matter folders in iManage, ensuring materials are organized and current.
• Draft correspondence and notifications to support the candidate offer process.
• Assist with onboarding activities for lateral attorney hires, including coordinating information and communications with candidates and internal stakeholders.
• Assists the recruiting for and the running of the Summer Associate Program in various offices including, but not limited to, providing support to the Recruiting Committee in assigned office(s), facilitating law school job fairs, scheduling on-campus interviewing, developing relationships with law school career services departments and organizing/attending outreach events to enhance the firm’s brand at target law schools as needed.
• Collaborate with and support the members of the Legal Recruiting team.
• Conduct research projects and other special assignments, as requested.
• Maintain a high level of confidentiality at all times.

QUALIFICATIONS

• A minimum of two (2) years of legal recruiting experience. Experience with an Applicant Tracking System (viRecruit, LawCruit, or equivalent) is preferred.
• A minimum of three (3) years in previous law firm (or equivalent professional) experience is preferred.
• Must have strong proficiency with Microsoft Outlook, Word, Excel, and PDF software (Kofax PDF or Adobe equivalent) and possesses the aptitude to learn other applications as defined by department needs.

The budgeted salary range for this position is $80,000 - $95,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Behaviors

• Team Player : Works well as a member of a group
• Loyal : Shows firm and constant support to a cause
• Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated : Devoted to a task or purpose with loyalty or integrity

Preferred

• Team Player : Works well as a member of a group
• Loyal : Shows firm and constant support to a cause
• Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated : Devoted to a task or purpose with loyalty or integrity

Motivations

• Self-Starter : Inspired to perform without outside help
• Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization

Preferred

• Self-Starter : Inspired to perform without outside help
• Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

Required

Bachelor's or better.

Experience

Required

3 years: Previous law firm (or equivalent professional) experience.

2 years: Legal recruiting experience. Experience with an Applicant Tracking System (viRecruit, LawCruit, or equivalent) is preferred.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.