Legal Administrative Assistant

Polsinelli PC; Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Job summary

Polsinelli PC in Philadelphia seeks an onsite Legal Administrative Assistant with 5–7 years of experience supporting multiple attorneys, preferably in a law firm. The role demands exceptional organization, discretion, and excellent written and verbal communication skills.

Responsibilities include calendar and travel management, drafting and proofreading legal documents, client intake and conflict checks, expense and vendor invoice processing, and meticulous file maintenance.

Qualifications

• 5-7 years of experience supporting multiple attorneys in a professional environment.
• Experience preferably in a law firm setting.
• Strong written and verbal communication skills.

Responsibilities

• Manage multiple attorneys’ calendars and travel schedules.
• Typing, formatting, and proofing correspondence and legal documents.
• Handle new client/matter intake; conflict searches.
• Process attorney expense reimbursements and vendor invoices.
• Maintain files and confidential communications with clients.

Skills

Executive support

Calendar management

Attention to detail

Multitasking

Confidentiality

Tools

Microsoft Office

iManage

Chrome River

InTapp

Job description

At Polsinelli,What a Law Firm Should Beis not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person with a strong work ethic, who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli seeks a highly professional candidate to immediately fill an onsite Legal Administrative Assistant position in their Philadelphia office. Successful candidates for this position should possess at least 5-7 years of relevant experience directly supporting multiple attorneys, preferably in a law firm setting.

CORE RESPONSIBILITIES/REQUIREMENTS

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
• Typing, formatting, and proofing correspondence, emails, and other legal documents.
• Managing multiple attorneys’ calendars and travel schedules.
• Handling new client/matter intake; conflict searches.
• Processing attorney expense reimbursements and vendor invoices using the Firm’s reimbursement software system.
• Ability to work independently and in a team setting.
• Ability to work in a fast-paced environment.
• Managing files and maintaining all relevant document inclusions for the files.
• Must be comfortable acting as an executive assistant dealing with confidential matters and communicating with clients.
• Expert-level written and verbal communication skills.
• Experience and expertise in reviewing client invoices/assisting in client billing projects is preferred.
• Other administrative duties, as needed and assigned.

Candidates must be proficient in working with the Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), particularly Outlook.Experience working with the following programs is beneficial:

• Interaction
• iManage
• Chrome River
• InTapp

New technology/systems may be introduced from time to time so candidates must be willing to learn.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.

Qualifications

Behaviors

Preferred

• Team Player : Works well as a member of a group
• Loyal : Shows firm and constant support to a cause
• Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated : Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

• Self-Starter : Inspired to perform without outside help
• Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization

Experience

Required

• 5-7 years: Relevant experience directly supporting multiple attorneys, preferably in a law firm setting.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.