Legal Recruiting Admin Coordinator

POL1005PSP; Kansas City (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Polsinelli seeks a Legal Recruiting Admin Coordinator to support lateral attorney recruiting and law school engagement across offices in Kansas City, St. Louis, or Chicago. The role requires strong communication, organization, and judgment, with experience coordinating interviews and onboarding.

The candidate will manage candidate information in ViRecruit, coordinate interviews, and assist with Summer Associate activities while collaborating with the Legal Recruiting team.

Qualifications

• Bachelor’s degree required.
• A minimum of two (2) years of legal recruiting experience preferred.
• Experience with an Applicant Tracking System (ViRecruit, LawCruit, or equivalent) preferred.
• Strong proficiency with Microsoft Office and PDF software is required.

Responsibilities

• Enter candidate information and maintain candidate records in ViRecruit.
• Coordinate candidate screening and full round interviews, including scheduling and communications.
• Monitor virtual interviews (Zoom) and coordinate in-person interview logistics.
• Draft and distribute meeting invitations; attend calls and prepare summaries.
• Maintain confidentiality and support onboarding for lateral hires.

Skills

Interpersonal skills

Verbal written communication

Time management

Organizational skills

Education

Bachelor’s degree

Tools

ViRecruit

Microsoft Outlook

Microsoft Word

Microsoft Excel

PDF software

Job description

Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails.

At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli is searching for a Legal Recruiting Admin Coordinator to support lateral attorney recruiting and law school engagement for the firm. The Legal Recruiting Admin Coordinator will interact regularly with the Legal Recruiting Team, attorneys, candidates, external recruiters, and be a proactive representative of the firm. A successful candidate will have strong interpersonal, verbal and written communication, time management and organizational skills. Additional skill sets include the ability to exercise sound judgment and professionalism, demonstrated experience working both independently as well as collaboratively as part of a team, and the ability to prioritize workload to manage multiple responsibilities. This position will be in one of the following offices: Kansas City, St. Louis, or Chicago.

CORE RESPONSIBILITIES

• Support lateral attorney and law student recruiting by entering candidate information, maintaining candidate records and status updates in the applicant tracking system (ViRecruit), and applicable candidate trackers on a daily basis.
• Coordinate candidate screening and full round interviews, including scheduling and related communications with candidates, interviewers, and external recruiters.
• Monitor virtual interviews (through Zoom).
• For in-person/in-office interviews, coordinate conference room reservations, including video conferences, across time zones, and when applicable, greet candidates upon arrival and escort them to the conference room.
• Draft and distribute meeting invitations for lateral candidate discussions, preparation calls, and other recruiting-related meetings; attend candidate preparation calls, take detailed notes, and prepare draft summaries for review and distribution to relevant stakeholders.
• Monitor, collect, and follow up on interviewer feedback throughout the recruiting process and maintain accurate candidate status information.
• Maintain lateral candidate and recruiting matter folders in iManage, ensuring materials are organized and current.
• Draft correspondence and notifications to support the candidate offer process.
• Assist with onboarding activities for lateral attorney hires, including coordinating information and communications with candidates and internal stakeholders.
• Assists the recruiting for and the running of the Summer Associate Program in various offices including, but not limited to, providing support to the Recruiting Committee in assigned office(s), facilitating law school job fairs, scheduling on-campus interviewing, developing relationships with law school career services departments and organizing/attending outreach events to enhance the firm’s brand at target law schools as needed.
• Collaborate with and support the members of the Legal Recruiting team.
• Conduct research projects and other special assignments, as requested.
• Maintain a high level of confidentiality at all times.

QUALIFICATIONS

• Bachelor’s degree required.
• A minimum of two (2) years of legal recruiting experience. Experience with an Applicant Tracking System (viRecruit, LawCruit, or equivalent) is preferred.
• A minimum of three (3) years in previous law firm (or equivalent professional) experience is preferred.
• Must have strong proficiency with Microsoft Outlook, Word, Excel, and PDF software (Kofax PDF or Adobe equivalent) and possesses the aptitude to learn other applications as defined by department needs.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.