Legal Recruiting Admin Coordinator

POL1005PSP; Chicago (IL); On-site; USD 80,000 - 95,000; Full time

Job summary

Polsinelli PC is seeking a Legal Recruiting Admin Coordinator to support lateral attorney recruiting and law school engagement across offices in Kansas City, St. Louis, or Chicago.

The role handles candidate data in the ATS, coordinates screening and interviews, and maintains candidate records with confidentiality. The ideal candidate has a Bachelor’s degree and at least two years in legal recruiting, with ATS experience and strong MS Office skills.

Qualifications

• Bachelor’s degree required.
• Two years of legal recruiting experience minimum; ATS experience preferred.
• Three years in a law firm or equivalent experience preferred.
• Strong proficiency with Microsoft Outlook, Word, Excel, and PDF software.

Responsibilities

• Support lateral attorney and law student recruiting; enter candidate information and maintain records in the ATS.
• Coordinate candidate screening and full-round interviews; schedule communications with candidates and interviewers.
• Monitor virtual interviews via Zoom.
• Coordinate conference room reservations for in-person interviews; greet candidates and escort to the conference room.
• Draft and distribute meeting invitations; take notes and prepare summaries for stakeholders.

Skills

Interpersonal skills

Communication (verbal & written)

Time management

Organizational skills

Education

Bachelor’s degree

Tools

ViRecruit

LawCruit

iManage

Microsoft Office

Job description

Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails.

At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli is searching for a Legal Recruiting Admin Coordinator to support lateral attorney recruiting and law school engagement for the firm. The Legal Recruiting Admin Coordinator will interact regularly with the Legal Recruiting Team, attorneys, candidates, external recruiters, and be a proactive representative of the firm. A successful candidate will have strong interpersonal, verbal and written communication, time management and organizational skills. Additional skill sets include the ability to exercise sound judgment and professionalism, demonstrated experience working both independently as well as collaboratively as part of a team, and the ability to prioritize workload to manage multiple responsibilities. This position will be in one of the following offices: Kansas City, St. Louis, or Chicago.

CORE RESPONSIBILITIES

• Support lateral attorney and law student recruiting by entering candidate information, maintaining candidate records and status updates in the applicant tracking system (ViRecruit), and applicable candidate trackers on a daily basis.
• Coordinate candidate screening and full round interviews, including scheduling and related communications with candidates, interviewers, and external recruiters.
• Monitor virtual interviews (through Zoom).
• For in-person/in-office interviews, coordinate conference room reservations, including video conferences, across time zones, and when applicable, greet candidates upon arrival and escort them to the conference room.
• Draft and distribute meeting invitations for lateral candidate discussions, preparation calls, and other recruiting-related meetings; attend candidate preparation calls, take detailed notes, and prepare draft summaries for review and distribution to relevant stakeholders.
• Monitor, collect, and follow up on interviewer feedback throughout the recruiting process and maintain accurate candidate status information.
• Maintain lateral candidate and recruiting matter folders in iManage, ensuring materials are organized and current.
• Draft correspondence and notifications to support the candidate offer process.
• Assist with onboarding activities for lateral attorney hires, including coordinating information and communications with candidates and internal stakeholders.
• Assists the recruiting for and the running of the Summer Associate Program in various offices including, but not limited to, providing support to the Recruiting Committee in assigned office(s), facilitating law school job fairs, scheduling on-campus interviewing, developing relationships with law school career services departments and organizing/attending outreach events to enhance the firm’s brand at target law schools as needed.
• Collaborate with and support the members of the Legal Recruiting team.
• Conduct research projects and other special assignments, as requested.
• Maintain a high level of confidentiality at all times.

QUALIFICATIONS

• Bachelor’s degree required.
• A minimum of two (2) years of legal recruiting experience. Experience with an Applicant Tracking System (viRecruit, LawCruit, or equivalent) is preferred.
• A minimum of three (3) years in previous law firm (or equivalent professional) experience is preferred.
• Must have strong proficiency with Microsoft Outlook, Word, Excel, and PDF software (Kofax PDF or Adobe equivalent) and possesses the aptitude to learn other applications as defined by department needs.

The budgeted salary range for this position is $80,000 - $95,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.