Legal Administrative Assistant - Business

Polsinelli PC; Denver (CO); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Paid time off

Medical insurance and benefits

Dental insurance

Vision insurance

Life insurance

AD&D insurance

ID Theft insurance

Long-term disability benefits

Short-term disability benefits

Parking/Transit reimbursement

401(k) benefits

Employee assistance benefits

Job summary

Polsinelli PC in Denver is seeking a Legal Administrative Assistant in the Business department. This role is fully onsite and will support multiple attorneys with meticulous organization and day-to-day operations.

The ideal candidate will have 5+ years in a law firm, strong communication skills, discretion with confidential information, and proficiency in Microsoft Office and matter management tools. We offer comprehensive benefits and growth opportunities.

Qualifications

• 5+ years of experience in a law firm.
• Experience in business or securities law preferred.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficient with Microsoft Office, especially Outlook.

Responsibilities

• Provide administrative support to multiple attorneys and assist with day-to-day operations.
• Manage busy calendars, schedule meetings, coordinate calls, reserve rooms, and prepare materials.
• Maintain electronic and physical files and assist with document filing and records management.
• Open new matters and manage client intake; draft and finalize engagement letters.
• Assist with client billing, prepare expense reports, and support reimbursement documentation.
• Coordinate attorney travel arrangements and itineraries.

Skills

Communication skills

Interpersonal skills

Organizational skills

Customer service

Problem solving

Attention to detail

Team player

Discretion with confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

iManage

Chrome River

DocuSign

InTapp

Interaction

Job description

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment, and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli is seeking a candidate to immediately fill a Legal Administrative Assistant position in the Business department in our Denver office. This role is fully onsite.

Posting Details

• Posted on October 15, 2026

Locations

• Denver, CO 80202, USA
• On-site
• LAA/Specialist
• Full-Time
• Requisition #: LEGAL001670

CORE RESPONSIBILITIES

• Provide comprehensive administrative support to multiple attorneys and play an important role in the day-to-day organization and operation of the Practice Group.
• Responsible for a broad variety of administrative tasks including managing extremely busy calendars, scheduling meetings, coordinating conference calls, reserving conference rooms, preparing materials, and demonstrating strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
• Manage electronic and physical files, including maintaining organized matter files and assisting with document filing and records management.
• Open new matters and manage client intake; draft and finalize engagement letters.
• Assist with client billing and related administrative reporting, including reviewing billing estimates, coordinating edits, and supporting timely completion of the billing process.
• Prepare and submit attorney expense reports and assist with other reimbursement and administrative documentation.
• Coordinate attorney travel arrangements, including transportation, lodging, itineraries, reserving visiting attorney offices, and related scheduling.

REQUIREMENTS

• Successful candidates for this position must possess 5+ years of relevant experience in a law firm. Previous experience in business or securities law preferred.
• Very strong interpersonal skills and the ability to build relationships with management and staff.
• Expert level written and verbal communications skills.
• Demonstrated active approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player with the ability to be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Proficient in working with the Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), particularly Outlook.
• Experience working with the following programs is beneficial: Interaction, iManage, Chrome River, InTapp, DocuSign, and Internet search engines. New technology/systems may be introduced from time-to-time, and so the candidates must be willing to learn.

The budgeted salary range for this position is $85,000 - $105,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Qualifications

Behaviors

Preferred

• Team Player: Works well as a member of a group
• Loyal: Shows firm and constant support to a cause
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

• Self-Starter: Inspired to perform without outside help
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

Preferred

Bachelor's or better.

Experience

Required

5 years: Relevant experience in a law firm. Previous experience in business or securities law preferred.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.