Legal Administrative Assistant - Litigation

Polsinelli PC; Salt Lake City (UT); On-site; USD 52,000 - 76,000; Full time

Job summary

Polsinelli PC in Salt Lake City seeks an experienced full-time Legal Administrative Assistant to support attorneys in the Litigation, Capital Markets, and Tech Transactions & Data Privacy practice groups, while assisting with day-to-day office operations. This onsite role requires coordinating with building management, ensuring reliable attendance, and occasional travel to the Park City office.

The Salt Lake City office also serves as onsite contact for firm personnel and coordinate with

Qualifications

• 5+ years of experience in a law firm.
• Strong organizational skills, sound judgment, attention to detail, and the ability to work independently.
• Ability to prioritize work, meet deadlines, and manage multiple projects while demonstrating strong initiative and organizational skills.
• Demonstrated proficiency with InTapp, Chrome River, iManage, and Microsoft Word, Excel, and Outlook.

Responsibilities

• Identify and resolve routine issues independently and elevate matters when appropriate.
• Communicate professionally and effectively with attorneys, clients, staff, and other firm personnel while maintaining positive working relationships.
• Draft, revise, proofread, and format documents accurately and efficiently.
• Handle confidential and sensitive information with discretion and attention to detail.
• Maintain a strong working knowledge of litigation procedures, court rules, filing requirements, and the litigation process.
• Assist with practice group projects, training sessions, and onboarding of new employees supporting litigation teams.
• Provide onsite assistance with basic IT needs in coordination with the firm’s remote Desktop Support team.
• Coordinate with remote management, building personnel, and shared-office resources to address facilities and operational needs, including office supplies, access cards, conference rooms, copiers, mail, and other general office needs.
• Provide occasional in-person support to the Park City office.
• Partner with the remote Office Administrator to support the overall operations of the Salt Lake City office.

Skills

Strong organizational skills

Attention to detail

Independent worker

Multitasking

Tools

InTapp

Chrome River

iManage

Microsoft Word

Excel

Outlook

Job description

Locations

Showing 1 location

Salt Lake City, UT 84121, USA

• On-site
• LAA/Specialist
• Full-Time

Description

Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails.

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person with a strong work ethic, who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli is seeking an experienced full-time Legal Administrative Assistant for our Salt Lake City office. This position will support attorneys in the Litigation, Capital Markets, and Tech Transactions & Data Privacy practice groups while also assisting with day-to-day office operations.

The Salt Lake City office is located within a shared professional office environment, so this role will also help serve as an onsite point of contact for firm personnel and coordinate with building management and shared-office resources as needed. This is a full-time, onsite position based in the Salt Lake City office. Regular and reliable onsite attendance is required due to the attorney support and office operational responsibilities of the role. Occasional travel to the Park City office may be required.

CORE RESPONSIBILITIES

• Identify and resolve routine issues independently and elevate matters when appropriate.
• Communicate professionally and effectively with attorneys, clients, staff, and other firm personnel while maintaining positive working relationships.
• Draft, revise, proofread, and format documents accurately and efficiently.
• Handle confidential and sensitive information with discretion and attention to detail.
• Maintain a strong working knowledge of litigation procedures, court rules, filing requirements, and the litigation process.
• Assist with practice group projects, training sessions, and onboarding of new employees supporting litigation teams.
• Provide onsite assistance with basic IT needs in coordination with the firm’s remote Desktop Support team.
• Coordinate with remote management, building personnel, and shared-office resources to address facilities and operational needs, including office supplies, access cards, conference rooms, copiers, mail, and other general office needs.
• Provide occasional in-person support to the Park City office.
• Partner with the remote Office Administrator to support the overall operations of the Salt Lake City office.

REQUIREMENTS

• 5+ years of relevant law firm experience.
• Strong organizational skills, sound judgment, attention to detail, and the ability to work independently.
• Ability to effectively prioritize work, meet deadlines, and manage multiple projects while demonstrating strong initiative and organizational skills.
• Demonstrated proficiency with InTapp, Chrome River, iManage, and Microsoft Word, Excel, and Outlook.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.

Qualifications

Behaviors

Preferred

Team Player : Works well as a member of a group

Loyal : Shows firm and constant support to a cause

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

Dedicated : Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

Self-Starter : Inspired to perform without outside help

Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals

Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization

Experience

Required

5 years: Relevant law firm experience.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.