Legal Records Clerk

AppleOne Employment Services; Longwood (FL); On-site; USD 26,000 - 27,000; Full time

Job summary

AppleOne Employment Services in Maitland, FL seeks a detail-oriented Legal Records Clerk to manage medical records, organize case files, and support a busy legal team. This onsite role emphasizes accuracy, confidentiality, and timely document processing within a team-focused environment.

Ideal candidates have 1–2 years of relevant experience in medical records within legal settings, strong computer skills, and the ability to learn new software quickly.

Qualifications

• 1–2 years of relevant experience preferred.
• Experience with medical records in legal settings.
• Strong computer skills and ability to learn new software quickly.

Responsibilities

• Scan, organize, process medical records for legal case files.
• Upload and manage electronic documents in Filevine and other systems.
• Review records for accuracy and deadlines.
• Track deadlines including statutes of limitations.
• Support client intake and daily office administration.
• Maintain confidentiality while handling multiple priorities.

Skills

Medical records

Attention to detail

Multitasking

Time management

Communication

Administrative support

Tools

Filevine

AI tech

Job description

Job Summary

We are seeking a detail-oriented Legal Records Clerk to support a busy legal services environment with medical records processing, document organization, and case file management. This direct hire opportunity is ideal for someone with medical records experience from a law firm, doctor's office, hospital, or similar setting who enjoys working with technology and keeping important records accurate and accessible. This fully onsite role offers a stable Monday through Friday schedule, hands-on training with legal technology, and the opportunity to work closely with a supportive legal team. The environment is well suited for someone who values teamwork, professional communication, confidentiality, and strong organization. Candidates who take pride in accuracy, meeting deadlines, and helping a legal team stay prepared will be set up for success.

Key Responsibilities

• Scan, organize, process, and maintain medical records for legal case files.
• Upload and manage electronic documents in Filevine and other records systems.
• Review medical records for accuracy, completeness, and important case-related dates.
• Track deadlines, including statutes of limitations and other time-sensitive case requirements.
• Assist with client intake, phone coverage, and general administrative support as needed.
• Maintain confidentiality while managing multiple priorities in a fast-paced legal office.

Compensation and Benefits

• Pay: $19.00 to $19.50 per hour.
• Schedule: Monday through Friday, 8:30 AM to 5:00 PM.
• Work arrangement: Fully onsite, no remote options.
• Location: Maitland, FL 32751.

Required Qualifications and Skills

• Scan, organize, and process medical records for legal case files.
• Upload and maintain electronic records in Filevine.
• Review records and track important legal deadlines.
• Support client intake, phone coverage, and daily office administration.
• 1 to 2 years of relevant experience preferred.
• Previous medical records experience in a law firm, doctor's office, hospital, or similar healthcare setting.
• Strong computer skills with the ability to learn new software and AI-assisted technology quickly.
• Experience with electronic records, document scanning, and file management.
• Strong attention to detail and the ability to maintain accurate, complete, and well-organized records.
• Ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment.
• Strong communication, customer service, and administrative support skills.
• Professional judgment and the ability to handle confidential information appropriately.

Preferred Qualifications

• Familiarity with Filevine or similar legal case management software.
• Understanding of legal deadlines, statutes of limitations, or personal injury case documentation.
• Prior experience supporting a legal team with medical records, intake, or case file organization.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.