Legal Records Clerk

Meta; Lancaster (CA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Parking allowance

Job summary

SmartRecruiters, Inc. seeks a Legal Records Clerk in Los Angeles, onsite, for a 4+ month temporary-to-hire engagement. Working Monday through Friday, 8:00 a.m.

to 5:00 p.m., you will manage high-volume copying, scanning, imaging, and mail processing while handling confidential documents with accuracy and speed. You will organize, file, scan, retrieve, purge, archive, and maintain legal records, perform electronic file transfers, and support TOC and OCR tasks to enable fast keyword searches.

Qualifications

• 3–5 years of experience in a Legal Records/File Room, preferably at a law firm.
• Minimum of 1 year of experience in the legal industry strongly preferred.
• High school diploma, GED, or equivalent work experience.

Responsibilities

• Operate high-volume duplicating, copying, scanning, document imaging, and mail processing equipment.
• Handle highly sensitive and confidential legal documents while maintaining accuracy and meeting tight deadlines.
• Organize, file, scan, retrieve, purge, archive, and maintain legal records.
• Format files for printing, including Excel files, and perform OCR to support keyword searches.
• Coordinate projects to be completed offsite through designated service providers.

Job description

Job Description

Legal Records Clerk
Los Angeles, CA (onsite)
4+ months (Temp to Hire)
Mon-Fri, 8a - 5p

Parking is not free, but client will provide $100/month for parking or transit.

Qualifications

Provides operations support within a legal office environment, including high-volume copying, scanning, document imaging, mail processing, shipping and receiving, and legal records management. Handles sensitive and confidential documents while ensuring accuracy, quality, and timely completion of projects.
Responsibilities

• Operate high-volume duplicating, copying, scanning, document imaging, and mail processing equipment.
• Perform copying, binding, finishing, file conversion, file naming, OCR, and document formatting.
• Handle highly sensitive and confidential legal documents while maintaining accuracy and meeting tight deadlines.
• Organize, file, scan, retrieve, purge, archive, and maintain legal records.
• Perform electronic file transfers (FTP) between computers and files for printing and CD/DVD.
• Manage electronic Table of Contents (TOC) requirements and perform OCR to support keyword searches.
• Format files for printing, including Excel files.
• Operate image-handling software, MS Office, email systems, and document management platforms.
• Perform filing duties, including purging and archiving old documents.
• Sort, distribute, and process incoming and outgoing mail, faxes, supplies, and other materials.
• Ship and receive materials, verify packing slips, and prepare shipments using appropriate packing materials.
• Deliver completed jobs to designated customer locations within and outside the site.
• Maintain convenience copiers by conducting daily quality inspections, clearing paper jams, and reporting equipment issues to technicians.
• Respond to and coordinate customer service calls and equipment maintenance requests.
• Maintain daily meter and service logs, inventory records, management reports, and billing logs.
• Calculate charges for completed jobs as required.
• Distribute office supplies, fax transmissions, and mail to company personnel and designated drop-off points.
• Maintain clean, organized, and well-stocked copier areas.
• Operate finishing equipment, including shrink-wrap machines, paper cutters, hole drillers, bindery equipment, joggers, tape machines, stackers, electric staplers, and scales.
• Use copier equipment, calculators, fax machines, postage meters, and computers to complete assigned tasks.
• Coordinate projects to be completed offsite through designated service providers.
• Answer customer questions regarding job status and feasibility.
• Provide professional support to legal secretaries, project managers, paralegals, associates, and partners.
• Complete accurate, high-quality projects under tight deadlines and pressure.
• Perform other duties as assigned.

Requirements

• 3–5 years of experience in a Legal Records/File Room, preferably at a law firm.
• Minimum of 1 year of experience in the legal industry strongly preferred.
• High school diploma, GED, or equivalent work experience.
• Knowledge of legal records management, compliance, and confidentiality.
• Experience organizing, filing, scanning, retrieving, and maintaining legal documents.
• Knowledge of digital document management systems; iManage and Iron Mountain Accutrac experience is a plus.
• Proficiency in MS Office, email systems, and basic computer applications.
• Technical aptitude with printers, copiers, scanners, postage machines, and other office equipment.
• Ability to use hardware and software for cost recovery, document management, and advanced workflow processes.
• Knowledge of shipping and receiving procedures, including checking packing slips and selecting appropriate packing materials.
• Basic electronics knowledge preferred.
• Strong customer service, communication, organizational, and problem-solving skills.
• Ability to troubleshoot equipment and resolve issues independently.
• Ability to read and understand technical manuals, parts books, and written instructions.
• Ability to comprehend and follow mail delivery instructions.
• Ability to work independently, adapt to changing priorities, and complete projects efficiently.
• Ability to maintain accuracy, confidentiality, and professionalism in a fast-paced legal environment.
• Ability to frequently lift and bend and lift file boxes weighing up to 40 lbs.
• Must complete required legal training within 90 days of hire and maintain any additional training requirements.
• No driving required.
• Business casual dress code.
• Parking is not free; a monthly allowance is provided for parking or public transportation.

Additional Information

Parking is not free, but client will provide $100/month for parking or transit.