Legal Receptionist & Switchboard Coordinator

Ricoh Americas Holdings; Seattle (WA); On-site; USD 25,000 - 41,000; Full time

Job summary

Ricoh Americas Holdings in Seattle, WA seeks a Senior Legal Receptionist & Switchboard to greet visitors and handle multi-state calls with professional service. This role serves as the first point of contact for the office and supports a range of administrative tasks.

The position requires a high school diploma or equivalent and 1–3 years of switchboard experience; proficiency in MS Word and Excel is expected, along with strong communication and teamwork skills.

Qualifications

• High school diploma or equivalent.
• 1–3 years of prior switchboard experience.

Responsibilities

• Greet the public.
• Distribute name badges to visitors, temporary employees, etc.
• Schedules meeting rooms for all.
• Answers and transfers calls from all over the United States.
• Participates in company and community service events.
• Performs light administrative duties.
• Performs PC support and administrative duties as needed.
• Acts as a model for Vision, Values, and Mission.
• Builds professional relationships with customers and other teams.
• Responsible for timely updates of phone/speed dial lists, Brag Board, and company calendar.
• Responsible for updating the automated messaging center daily.
• Assists Administration or other teams for various tasks.
• Orders, maintains, and distributes promotional items for Promotional Store.
• Performs other duties as assigned.

Skills

MS Office

Customer service

Communication

Organizational skills

Team player

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

Job description

Ricoh Americas Holdings in Seattle, WA seeks a Senior Legal Receptionist & Switchboard to greet visitors and handle multi-state calls with professional service. This role serves as the first point of contact for the office and supports a range of administrative tasks.

The position requires a high school diploma or equivalent and 1–3 years of switchboard experience; proficiency in MS Word and Excel is expected, along with strong communication and teamwork skills.