Legal Assistant - Real Estate

Adams & Martin Group; San Diego (CA); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Paid Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Job summary

A prominent law firm in San Diego seeks a skilled Business Solutions Manager to provide high-level support to a senior real estate partner. This role involves managing transactional processes related to real estate matters and requires a minimum of 5 years’ experience in a similar capacity. Ideal candidates will exhibit strong organizational skills, proficiency in relevant software systems, and a collaborative attitude. The position offers a salary range of $85,000 - $95,000 annually and comes with comprehensive benefits.

Qualifications

• Minimum 5 years of experience as a transactional legal assistant in real estate.
• Experience supporting real estate development, acquisitions, and transactional matters.
• Ability to thrive in a fast-paced, collaborative environment.

Responsibilities

• Provide dedicated administrative and transactional support to a senior real estate partner.
• Manage attorney time entries and billing processes using 3E Elite.
• Handle scheduling, document organization, and correspondence.

Skills

Strong administrative skills

Proficiency in MS Word

Proficiency in Excel

Proficiency in Outlook

Exceptional word processing

Proofreading skills

Excellent written communication

Excellent verbal communication

Highly organized

Detail-oriented

Tech-savvy

Tools

AIA systems

AIR systems

CAR systems

Job description

Business Solutions Manager at Adams & Martin Group

Location: San Diego, CA (On-Site)
Employment Type: Full-Time
Hours: Monday-Friday, 8:00 AM - 4:30 PM (7.5-hour workday)
Salary: $85,000 - $95,000 annually
Benefits: Paid Medical, Dental, and Vision Insurance | 401(k) Plan

Base Pay Range

$85,000.00/yr - $95,000.00/yr

Legal Assistant - Transactional Real Estate

A leading San Diego law firm is seeking an experienced and highly organized Legal Assistant to support a senior real estate partner in a fast‑paced, high‑volume transactional practice. The role involves handling a wide range of commercial real‑estate matters, including joint ventures, financing, leasing, and related transactions.

The ideal candidate will be detail‑oriented, proactive, and able to manage competing priorities efficiently. You'll work in a collaborative, client‑focused environment that values professionalism, teamwork, and excellence.

Key Responsibilities

• Provide dedicated 1:1 administrative and transactional support to a senior real estate partner.
• Manage attorney time entries and billing processes using 3E Elite.
• Handle scheduling, document organization, and correspondence.
• Utilize commercial real‑estate forms and resources (AIA, AIR, CAR).
• Prepare and submit conflict checks, open new matters, and draft engagement agreements and conflict waiver letters.
• Organize closing deliverables and prepare comprehensive closing binders for real‑estate and corporate transactions.
• Order lien, UCC, and litigation searches for due diligence.
• Draft, redline, review, and revise transactional documents (leases, purchase and sale agreements).
• Manage entity formations and compliance for corporations, LLCs, and partnerships, including filings, EIN applications, annual reports, and franchise tax filings.
• Coordinate with state agencies and service companies to obtain Certificates of Formation and Good Standing.

Required Qualifications

• Minimum 5 years of experience as a transactional legal assistant in real estate.
• Strong administrative skills with proficiency in MS Word, Excel, and Outlook.
• Experience supporting real estate development, acquisitions, and transactional matters.
• Exceptional word processing and proofreading skills.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail.
• Ability to thrive in a fast‑paced, collaborative environment.
• Tech‑savvy and familiar with AIA, AIR, and CAR systems.

Top 3 Must‑Haves

• 5+ years of transactional real‑estate experience.
• Positive attitude and detail‑oriented mindset.
• Proficiency with AIA, AIR, and CAR systems.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Legal

Industries

Law Practice

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.