Legal Practice Assistant - Real Estate

Buchanan Ingersoll-Rooney; Fort Lauderdale (FL); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

Floating holidays

Wellness program

Bright Horizons caregiving assistance

Emergency assistance fund

LinkedIn Learning access

401K program

Retirement savings plan

Job summary

Buchanan Ingersoll & Rooney PC in Fort Lauderdale, FL is seeking a Practice Assistant to support the Real Estate Practice Group. The role offers a hybrid work schedule with the option to work remotely 2 days per week after the first month of employment.

The ideal candidate will provide day-to-day administrative and legal support, maintain real estate transaction knowledge, and assist with billing, documentation, and client coordination in a fast-paced environment.

Qualifications

• Must have 5–10 years of legal assistant experience, preferably supporting a real estate practice.
• Strong proofreading and document preparation skills.
• Excellent oral, written and interpersonal abilities.
• Strong organization, attention to detail, initiative and follow-through.
• Positive, team‑oriented attitude.
• Ability to work independently and balance multiple busy attorneys while meeting deadlines.
• Proficient in MS Word, Outlook, Excel, PowerPoint, Teams, Zoom and document management systems.

Responsibilities

• Provide day-to-day administrative and legal support to attorneys in the Real Estate Practice Group.
• Maintain working knowledge of real estate transactions and related terminology.
• Prepare, revise, proofread, and format real estate documents and correspondence.
• Coordinate with paralegals to track items and dates for real estate matters.
• Manage attorney calendars, meetings, calls, and appointments.
• Run conflict checks and prepare engagement letters; onboard new clients.
• Assist with billing, time entries, and expense reports.
• Support events, seminars, and conferences as needed.
• Organize and archive documents and emails in the firm’s system, ensuring compliance.
• Input and manage timekeeper entries and reports; maintain client communications.

Skills

Legal assistant experience

Real estate knowledge

Proofreading

Document management

Calendar management

Communication skills

MS Office proficiency

Tools

MS Word

Outlook

Excel

PowerPoint

Teams

Zoom

DMS

Job description

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently searching for a Practice Assistant for our Fort Lauderdale, FL office. This individual will support members of the Firm’s Real Estate Practice Group.

The Firm is currently on a hybrid work schedule. After the first month of employment, you have the option to work remotely 2 days per week.

Essential Duties and Responsibilities:

• Provide day-to-day administrative and legal support to attorneys and other members of the real estate practice group.
• Possess working knowledge of real estate transactions and related legal terminology.
• Prepare, revise, proofread, and format correspondence and real estate related documents.
• Work in collaboration with real estate paralegals to track outstanding items and critical dates to ensure efficient management and progression of real estate transactions.
• Working knowledge of public records databases including corporate records and other information as requested by attorneys.
• Manage attorney calendars, schedule meetings, conference calls, and other appointments.
• Run conflict checks, prepare engagement letters, and open new client and new client matters within our onboarding system.
• Support attorney with coordination of events, seminars, and conferences as needed.
• Organize and archive all documents and emails in the document management system using the naming protocol established by the supervising attorney and in compliance with firm policies. Maintain accurate and up to date electronic and physical files.
• Input and manage attorney timekeeper entries and reports via firm system.
• Prepare and submit expense reports.
• Assist with billing, attorneys’ time and Proforma review.
• Work with attorneys and paralegals to understand client concerns, ensure that clients are satisfied, and communicate with clients and other real estate professionals as instructed.
• Establish a good working relationship with Document Services, our shared services group, for overflow of larger legal document projects.
• Handle confidential client and firm information with the highest level of professionalism and discretion.
• Anticipate attorney needs, identify potential issues or missing information, and proactively follow up to keep matters moving forward.
• Perform additional duties and projects as assigned.

Required Experience and Key Competencies:

• Must have a minimum of 5-10 years of legal assistant experience, preferably supporting a real estate practice.
• Strong proofreading and document preparation skills.
• Excellent oral, written and interpersonal skills.
• Strong organization skills and exceptional attention to detail, initiative, and follow-through.
• Must have a positive, team-oriented attitude.
• Ability to work independently, efficiently, and confidentially, and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
• Proficient in MS Word, Outlook, Excel, PowerPoint, Teams, Zoom and other computer software and document management systems.

Buchanan Ingersoll and Rooney PC offers a benefit package that includes

• Generous Paid Time Off
• Paid Holidays, including a floating holiday
• WorkWell wellness program
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Access to our Firm-wide emergency assistance fund

Free, full access to LinkedIn Learning

401K Program

Retirement Savings Program

We are an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.