Legal Process & Data Specialist

ProVest; Lombard (IL); On-site; USD 36,000 - 42,000; Full time

Job summary

ProVest in Lombard, IL is seeking a detail-oriented data entry specialist to support timely receipt and processing of legal documents. You will maintain files, update case statuses, and communicate with clients, vendors, and co-workers in a professional manner.

The role requires strong organizational skills, multi-tasking, and familiarity with Civil Procedure rules. Regular hours are weekdays, with a focus on accuracy and timely service delivery.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of office and/or customer service experience.
• Strong written and verbal communication skills.
• Proven ability to manage multiple priorities and maintain strong organizational skills.
• Knowledge of Rules of Civil Procedure for supported states.
• Intermediate proficiency in Microsoft Office applications preferred.
• Proficient typing skills (30 wpm).
• Experience with office machine operations.
• Familiarity with legal documents preferred.
• Ability to multi-task and maintain organization.

Responsibilities

• Maintain high level of professionalism with clients and establish a positive rapport with every caller.
• Input and update case statuses in proprietary system and establish work priorities by pulling electronic reports for clients.
• Follow up with process servers for status via phone and email to push for quick resolution.
• Apply client and county specific requirements to daily work production and become familiar with rules of Civil Procedure.
• Provide daily communication with clients, vendors, and co-workers.
• Prepare and sort documents for data entry.
• Reroute and track documents, open mail, and review new case data.
• Meet or exceed key performance indicators regarding timeliness of case status, case notes, and obtaining status to move cases to next phase of service.
• Expedite resolution of errors made by Process Servers on submitted affidavits.
• Create and maintain logs for tracking purposes.
• Punctual and regular attendance.
• Perform other duties as assigned.

Skills

Data entry

Customer service

Document handling

Multi-tasking

MS Office

Education

High school diploma

Tools

Microsoft Office

Job description

ProVest in Lombard, IL is seeking a detail-oriented data entry specialist to support timely receipt and processing of legal documents. You will maintain files, update case statuses, and communicate with clients, vendors, and co-workers in a professional manner.

The role requires strong organizational skills, multi-tasking, and familiarity with Civil Procedure rules. Regular hours are weekdays, with a focus on accuracy and timely service delivery.