Legal Practice Specialist - Transactions Support (Hybrid)

McDermott; Miami (FL); Hybrid; USD 65,000 - 95,000; Full time

Job summary

McDermott Will & Schulte in Miami seeks a Legal Practice Specialist to support the Transactions Practice Group. The role focuses on high-level service, confidential handling of sensitive information, and collaboration with attorneys to deliver precise work product.

The successful candidate will manage document preparation, calendars, client communications, and billing processes, while maintaining strict compliance with firm policies in a fast-paced environment.

Qualifications

• Bachelor’s degree or related legal work experience.
• At least five (5) years of legal experience.
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word).
• Strong written and verbal communication skills; professional demeanor and presentation.
• Strong client service skills with high-level standards of excellence in work product to meet or exceed client and Firm expectations.
• Strong organizational skills, time management skills, and attention to detail.
• Ability to work under tight deadlines and prioritize responsibilities.
• Strong problem-solving skills with ability to take initiative and use good judgment and excellent follow-up skills.
• Ability to maintain and handle confidential and sensitive information with discretion and diplomacy.
• Ability to work effectively in a fast-paced environment.

Responsibilities

• Build effective working relationships with clients, internal and external, through regular interactions in a friendly, helpful, and professional manner.
• Provide exceptional support in document preparation, including editing, proofreading, and redlining documents for accuracy, grammar, and formatting.
• Proactively manage attorney Outlook email and calendar to include reminders of responses needed and deadlines.
• Ensure accuracy of contact and other information within Outlook and firm databases.
• Coordinate travel arrangements for attorneys, including flights, hotels and local transportation.
• Arrange and coordinate logistics for meetings, including video/audio conferencing, room assignments, hand-outs and catering requests.
• Input, review, edit, and update attorney time entries in conformance with Firm’s Billing Guidelines.
• Proactively manage monthly client billings by reviewing prebills and liaising with billing to ensure timely invoices.
• Oversee attorney expense reports and vendor invoices to ensure documentation and follow-up.
• Maintain paper and electronic files per Firm policies using Document Management System.

Skills

Strong communication

Client service

Organizational skills

Deadline-driven

Education

Bachelor’s degree or related legal experience

Tools

Microsoft Office Suite

Job description

McDermott Will & Schulte in Miami seeks a Legal Practice Specialist to support the Transactions Practice Group. The role focuses on high-level service, confidential handling of sensitive information, and collaboration with attorneys to deliver precise work product.

The successful candidate will manage document preparation, calendars, client communications, and billing processes, while maintaining strict compliance with firm policies in a fast-paced environment.