Hybrid Legal Practice Specialist – Transactions

McDermott Will & Emery; Miami (FL); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Wellness program

Competitive compensation

Hybrid work model

Job summary

McDermott Will & Emery is seeking a Legal Practice Specialist in a hybrid Miami-area role. You will support the Transactions Practice Group with high‑level administrative services, confidential file handling, and precise time entry and billing workflows.

A bachelor’s degree and at least five years of legal experience are required. You’ll collaborate with attorneys to coordinate travel, meetings, and client communications while maintaining strict confidentiality and professionalism in a

Qualifications

• Bachelor’s degree or related legal work experience.
• At least five (5) years of legal experience.
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)
• Strong written and verbal communication skills; professional demeanor and presentation

Responsibilities

• Build effective working relationships with clients, internal and external, through regular interactions in a friendly, helpful, and professional manner.
• Provide exceptional support in document preparation, including editing, proofreading, and redlining documents for accuracy, grammar, and formatting.
• Proactively manage attorney Outlook email and calendar to include reminders of responses needed and deadlines
• Ensure accuracy of contact and other pertinent information within Outlook and firm databases
• Coordinate travel arrangements for attorneys, including flights, hotels and local transportation
• Provide meticulous support in arranging meetings, including video/audio conferencing, room assignments, hand‑outs and catering requests
• Input, review, edit, and update attorney time entries in conformance with Firm’s Billing Guidelines
• Proactively manage monthly client billings by reviewing and editing prebills; liaise with billing department to ensure client billings guidelines are followed and bills are sent timely
• Oversee attorney expense reports and vendor invoices through to completion to include, ensuring complete documentation is provided, prompt submission, and necessary follow‑up
• Establish and maintain paper and electronic files in compliance with current Firm policies utilizing the Firm’s Document Management System
• Manage client intake process, including generating client conflict inquiries, opening new matters and preparing engagement letters
• Maintain contact information and activities with clients and prospective clients in our CRM system
• Effectively leverage time by delegating administrative tasks to support team
• Perform complex tasks which may be highly confidential and sensitive, and require discretion and diplomacy

Skills

Strong written and verbalcommunication

Client service skills

Organizational skills

Time management

Discretion and diplomacy

Problem-solving

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

McDermott Will & Emery is seeking a Legal Practice Specialist in a hybrid Miami-area role. You will support the Transactions Practice Group with high‑level administrative services, confidential file handling, and precise time entry and billing workflows.

A bachelor’s degree and at least five years of legal experience are required. You’ll collaborate with attorneys to coordinate travel, meetings, and client communications while maintaining strict confidentiality and professionalism in a