Legal Practice Assistant | Hybrid Work & Billing Support

Vedder; Miami (FL); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid work model

Health plan

401(k) matching

Paid time off

Professional development

Employee discounts

Commuter benefits

Job summary

Vedder's Miami office seeks a Legal Practice Assistant to support attorneys and paralegals, handling document processing, travel arrangements, new business intake, and client inquiries with a focus on high-quality service.

Responsibilities include drafting documents, conflict checks, time entry, invoicing, and coordinating meetings and calendars, while providing backup to fellow assistants and attorneys. A hybrid work model is available.

Qualifications

• Associate's degree preferred.
• Minimum five (5) years of legal secretarial experience in a law firm environment preferred.
• Ability to work under pressure to meet deadlines.
• Experience with managing monthly client billings preferred.

Responsibilities

• Prepare and revise, format and finalize a wide variety of legal documents.
• Assist attorneys with new client applications, conflict checks and audit letters.
• Accurately enter attorney time into timekeeping system to meet weekly deadlines.
• Work closely with Accounting Department staff to prepare client billings and receivables.
• Manage travel arrangements and calendar coordination for attorneys.

Skills

Time management

Organization

Communication

Legal terminology

E-filings knowledge

Microsoft Word

Excel

Education

Associate's degree preferred

Tools

Word

Adobe

PowerPoint

Excel

Job description

Vedder's Miami office seeks a Legal Practice Assistant to support attorneys and paralegals, handling document processing, travel arrangements, new business intake, and client inquiries with a focus on high-quality service.

Responsibilities include drafting documents, conflict checks, time entry, invoicing, and coordinating meetings and calendars, while providing backup to fellow assistants and attorneys. A hybrid work model is available.