Legal Practice Specialist

McDermott Will & Schulte LLP; Miami (FL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

McDermott Will & Schulte LLP is seeking a Legal Practice Specialist in Miami to support the Transactions Practice Group with high-level service and efficient handling of documents, calendars, and client communications. The role requires confidentiality, strong organization, and proactive collaboration with attorneys to deliver excellent client service.

Ideal candidates will have five or more years of legal experience, a Bachelor’s degree or related legal work experience, and solid proficiency in

Qualifications

• Bachelor’s degree or related legal work experience.
• Strong written and verbal communication skills; professional demeanor.
• Strong client service skills with high-level standards of excellence in work product to meet or exceed client and Firm expectations.

Responsibilities

• Build effective working relationships with clients and internal teams.
• Provide exceptional support in document preparation, including editing, proofreading, and redlining documents for accuracy, grammar, and formatting.
• Proactively manage attorney Outlook email and calendar with reminders of responses needed and deadlines.
• Ensure accuracy of contact and other pertinent information within Outlook and firm databases.
• Coordinate travel arrangements for attorneys, including flights, hotels and local transportation.
• Provide meticulous support in arranging and coordinating meetings, including video/audio conferencing, room assignments, hand-outs and catering requests.
• Input, review, edit, and update attorney time entries in conformance with Firm’s Billing Guidelines.
• Proactively manage monthly client billings by reviewing prebills; liaise with billing department to ensure client billings guidelines are followed and bills are sent timely.
• Oversee attorney expense reports and vendor invoices with complete documentation and follow-up.
• Establish and maintain paper and electronic files per Firm policies using Document Management System.
• Manage client intake process, including conflict inquiries, opening new matters and engagement letters.
• Maintain contact information and activities with clients in CRM system.
• Effectively delegate administrative tasks to support team to optimize time.
• Handle highly confidential and sensitive information with discretion and diplomacy.

Skills

Strong written communication

Strong verbal communication

Client service skills

Discretion and diplomacy

Education

Bachelor’s degree or related legal work experience

Tools

Microsoft Office Suite

Job description

Build your big career with the firm that does Big Law, Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1,700+ lawyers and 1,400 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others.

We are also certified by Great Place to Work.

At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office.

• A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself!
• Enthusiasm for all perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.
• Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance.
• Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

Job Description

Position Summary: The Legal Practice Specialist is an integral member of McDermott’s legal team. This position supports the Transactions Practice Group by providing a high level of service and support for their assigned attorneys while consistently producing excellent work product. This position is expected to maintain a general knowledge of business services policies and procedures, practice areas and clients of the Firm. The Legal Practice Specialist must maintain confidentiality regarding sensitive matters and materials related to clients and the Firm. A successful Legal Practice Specialist takes ownership of their role, puts clients first, is adaptable to the evolving needs of the team and actively seeks creative ways to partner with attorneys to provide the highest level of client service.

Essential Functions and Responsibilities

• Build effective working relationships with clients, internal and external, through regular interactions in a friendly, helpful, and professional manner
• Provide exceptional support in document preparation, including editing, proofreading, and redlining documents for accuracy, grammar, and formatting
• Proactively manage attorney Outlook email (when requested) and calendar to include providing reminders of responses needed and impending deadlines and obligations
• Ensure accuracy of contact and other pertinent information within Outlook and the firmwide contact, billing, and marketing databases
• Coordinate travel arrangements for attorneys, including flights, hotels and local transportation
• Provide meticulous support in arranging and coordinating logistics for meetings, including video/audio conferencing, room assignments, hand-outs and catering requests
• Input, review, edit, and update attorney time entries in conformance with Firm’s Billing Guidelines
• Proactively manage monthly client billings by reviewing and editing prebills; liase with billing department to ensure client billings guidelines are followed and bills are sent timely
• Oversee attorney expense reports and vendor invoices through to completion to include, ensuring complete documentation is provided, prompt submission, and necessary follow-up
• Establish and maintain paper and electronic files in compliance with current Firm policies utilizing the Firm’s Document Management System
• Manage client intake process, including generating client conflict inquiries, opening new matters and preparing engagement letters
• Maintain contact information and activities with clients and prospective clients in our CRM system
• Effectively leverage time by delegating administrative tasks to support team
• Perform complex tasks which may be highly confidential and sensitive, and require discretion and diplomacy

Job Specifications

• Bachelor’s degree or related legal work experience
• At least five (5) years of legal experience
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)
• Strong written and verbal communication skills; professional demeanor and presentation
• Strong client service skills with high-level standards of excellence in work product to meet or exceed client and Firm expectations
• Strong organizational skills, time management skills, and attention to detail
• Ability to work under tight deadlines and prioritize responsibilities
• Strong problem‑solving skills with ability to take initiative and use good judgment and excellent follow‑up skills
• Ability to maintain and handle confidential and sensitive information with discretion and diplomacy
• Ability to work effectively in a fast‑paced environment
• #LI-EF1
• #LI-Hybrid

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear, employee must occasionally lift up to twenty (20) pounds
• Work Environment: Typical indoor office environment

Disclaimer

The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.

Build your big career with the Firm that does Big Law, Better. We don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office. Bringing together more than 1,700+ lawyers and 1,400 business professionals, we celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others. We are also certified by Great Place to Work.