Senior Legal Transactions Specialist

McDermott Will & Schulte LLP; Miami (FL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

McDermott Will & Schulte LLP is seeking a Legal Practice Specialist in Miami to support the Transactions Practice Group with high-level service and efficient handling of documents, calendars, and client communications. The role requires confidentiality, strong organization, and proactive collaboration with attorneys to deliver excellent client service.

Ideal candidates will have five or more years of legal experience, a Bachelor’s degree or related legal work experience, and solid proficiency in

Qualifications

• Bachelor’s degree or related legal work experience.
• Strong written and verbal communication skills; professional demeanor.
• Strong client service skills with high-level standards of excellence in work product to meet or exceed client and Firm expectations.

Responsibilities

• Build effective working relationships with clients and internal teams.
• Provide exceptional support in document preparation, including editing, proofreading, and redlining documents for accuracy, grammar, and formatting.
• Proactively manage attorney Outlook email and calendar with reminders of responses needed and deadlines.
• Ensure accuracy of contact and other pertinent information within Outlook and firm databases.
• Coordinate travel arrangements for attorneys, including flights, hotels and local transportation.
• Provide meticulous support in arranging and coordinating meetings, including video/audio conferencing, room assignments, hand-outs and catering requests.
• Input, review, edit, and update attorney time entries in conformance with Firm’s Billing Guidelines.
• Proactively manage monthly client billings by reviewing prebills; liaise with billing department to ensure client billings guidelines are followed and bills are sent timely.
• Oversee attorney expense reports and vendor invoices with complete documentation and follow-up.
• Establish and maintain paper and electronic files per Firm policies using Document Management System.
• Manage client intake process, including conflict inquiries, opening new matters and engagement letters.
• Maintain contact information and activities with clients in CRM system.
• Effectively delegate administrative tasks to support team to optimize time.
• Handle highly confidential and sensitive information with discretion and diplomacy.

Skills

Strong written communication

Strong verbal communication

Client service skills

Discretion and diplomacy

Education

Bachelor’s degree or related legal work experience

Tools

Microsoft Office Suite

Job description

McDermott Will & Schulte LLP is seeking a Legal Practice Specialist in Miami to support the Transactions Practice Group with high-level service and efficient handling of documents, calendars, and client communications. The role requires confidentiality, strong organization, and proactive collaboration with attorneys to deliver excellent client service.

Ideal candidates will have five or more years of legal experience, a Bachelor’s degree or related legal work experience, and solid proficiency in