Legal Practice & Billing Assistant

Gainor Staffing; Austin (TX); Hybrid; USD 85,000 - 95,000; Full time

Job summary

A leading global law firm in Austin, TX is looking for a Legal Practice and Billing Assistant. The role requires 8+ years of experience in a similar position, familiarity with litigation, and advanced skills in Microsoft 365. Responsibilities include managing attorneys' workflow, handling billing processes, coordinating meetings, and ensuring timely court submissions. The salary range is $85,000 – 95,000 annually, and the position operates in a hybrid model allowing for flexibility in the work environment.

Qualifications

• 8+ years of experience as a Practice Assistant within a global law firm.
• Familiarity with Federal and Texas State Court procedures.
• Highly organized and detail-driven.

Responsibilities

• Direct the daily workflow of litigation attorneys.
• Drive matter administration from file opening through billing.
• Oversee coordination of travel, meetings, and court logistics.
• Draft, revise, and quality-check legal documentation.
• Maintain client and experience data across internal systems.

Skills

Experience as a Practice Assistant

Prior exposure to litigation

Experience with end-to-end billing

Advanced skills in Microsoft 365

Organizational skills

Education

Bachelor’s degree preferred

Tools

3E

Intapp

Dynamics

Concur

Job description

Our client, a global industry-leading law firm, is seeking a Legal Practice and Billing Assistant to join their team in Austin, TX.

Who You Are

• You have 8+ years of experience as a Practice Assistant within a global law firm, with prior exposure to litigation and familiarity with Federal and Texas State Court procedures.
• You have experience with end-to-end billing.
• Bachelor’sdegree preferred.
• Advanced skills in Microsoft 365 with working knowledge of platforms such as Manage, 3E, Intapp, Dynamics, and Concur.
• Highly organized, detail-driven, and trusted to handle confidential matters with discretion.

What You’ll Do

• Direct the daily workflow of litigation attorneys by structuring priorities, managing evolving calendars, and controlling inbound communications.
• Drive matter administration from file opening through billing, including time entry review, narrative edits in 3E, expense processing, and collaboration with finance on invoicing and WIP management.
• Oversee end-to-end coordination of travel, meetings, and court-related logistics, ensuring compliance with applicable filing requirements.
• Draft, revise, and quality-check legal correspondence, pleadings, presentations, and other client-facing materials.
• Maintain accurate client and experience data across internal systems and contribute to targeted client outreach, research, and event coordination.

What Success Looks Like

• Attorneys operate with clear schedules, complete documentation, and timely court submissions.
• Billing and expense processes move forward accurately and without delay.
• Client records, matter files, and internal databases remain current and audit-ready.
• Meetings, travel, and client initiatives are executed seamlessly with minimal oversight required.

Salary Range: $85,000 – 95,000 annually, based on experience

Location: Austin, TX – Hybrid (4/1)

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.