Client Accounting Specialist

Gainor Staffing; United States; Remote; USD 75,000 - 95,000; Full time

Job summary

A reputable staffing agency is seeking a Billing Specialist to manage full-cycle billing and collections for attorney and client portfolios. The ideal candidate will have a bachelor's degree in finance or accounting and experience in a legal environment. You will oversee billing processes, communicate with clients, and mentor junior team members, ensuring accuracy and compliance. This remote position offers a salary range of $75,000 to $95,000 annually based on experience.

Qualifications

• Experienced in client billing, collections, or financial operations at a law firm.
• Trusted to handle sensitive information with discretion.
• Strong problem-solver with a proactive, hands-on approach.

Responsibilities

• Manage full-cycle billing and collections for assigned attorney and client portfolios.
• Oversee prebill-to-final bill process, ensuring accuracy and compliance with client guidelines.
• Analyze billing trends and prepare monthly forecasts and reports.

Skills

Client billing

Collections

Financial operations

Organizational skills

Excel reporting

Problem-solving

Mentoring

Education

Bachelor's degree in finance/accounting or equivalent experience

Job description

Who You Are

• Experienced in client billing, collections, or financial operations at a law firm
• You hold a bachelor’s degree in finance/accounting, or have equivalent experience
• Skilled at building strong relationships with internal teams and external clients
• Highly organized, detail-oriented, and able to manage multiple priorities
• Proficient in financial systems and Excel reporting tools
• Strong problem-solver with a proactive, hands-on approach
• Trusted to handle sensitive information with discretion
• Experienced in mentoring or training team members

What You’ll Do

• Manage full-cycle billing and collections for assigned attorney and client portfolios
• Oversee prebill-to-final bill process, ensuring accuracy and compliance with client guidelines
• Communicate directly with clients to clarify billing terms, resolve issues, and follow up on payments
• Collaborate with eBilling and accounting teams to set up accounts and ensure successful invoice submission
• Apply and monitor discounts, budgets, rate structures, and fee caps based on outside counsel guidelines
• Analyze billing trends and prepare monthly forecasts and reports
• Guide and support junior billing team members through training and mentorship
• Keep attorneys informed on billing status, collections, and client arrangements
• Manage unapplied cash and trust balances, resolving issues and applying funds as needed
• Ensure seamless coverage and support through cross-training and process documentation

What Success Looks Like

• Attorneys and clients rely on your clear, timely billing support
• Invoices are accurate, submitted promptly, and paid with minimal delays
• Your portfolio is well-managed, with clean data and up-to-date reporting
• You contribute to process improvements and more efficient workflows
• Junior team members thrive with your guidance and expertise
• You’re a go-to resource for resolving billing issues and improving collections
• Management values your insights and forecasting accuracy

Salary Range: $75,000 - 95,000 annually, based on experience

Location: Remote, United States

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.