Legal Billing Manager

Gainor Staffing; New York (NY); Hybrid; USD 130,000 - 150,000; Full time

Job summary

Gainor Staffing is seeking an experienced Legal Billing Manager to oversee billing operations in a New York City-based law firm. The successful candidate will have 15+ years of law firm billing experience and be responsible for invoice generation, compliance, and improving billing performance.

This position requires strong leadership skills and advanced expertise in billing software. The salary range is $130,000 – 150,000 annually, commensurate with experience, and offers a hybrid work model.

Qualifications

• 15+ years of law firm billing experience, including complex client billing arrangements.
• Strong understanding of legal billing compliance, revenue cycles, and matter economics.
• Experienced leading billing teams and improving operational processes.

Responsibilities

• Oversee firmwide billing operations, including invoice generation, adjustments, and compliance.
• Partner with attorneys and firm leadership to resolve billing issues and improve performance.
• Support month-end and year-end financial activities, audits, and reporting initiatives.

Skills

Law firm billing experience

Advanced Excel skills

Effective communication

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Finance Core (formerly Coyote)

Tabs

Job description

A New York City-based law firm is seeking an experienced Legal Billing Manager to join the team!

Who You Are

• You have 15+ years of law firm billing experience, including complex client billing arrangements
• Bachelor’s degree in Accounting, Finance, or a related field preferred
• Advanced expertise with Finance Core (formerly Coyote); Tabs experience preferred
• Strong understanding of legal billing compliance, revenue cycles, and matter economics
• Experienced leading billing teams and improving operational processes
• Highly analytical with strong Excel, reporting, and financial systems skills
• Effective communicator who can partner with attorneys, leadership, and finance teams

What You’ll Do

• Oversee firmwide billing operations, including invoice generation, adjustments, and compliance with client requirements
• Serve as the primary resource for Finance Core, Coyote, and Tabs administration, reporting, and optimization
• Partner with attorneys and firm leadership to resolve billing issues and improve billing performance
• Lead and develop billing staff while maintaining quality standards and deadlines
• Monitor financial metrics, identify trends, and recommend process improvements to enhance cash flow and efficiency
• Support month-end and year-end financial activities, audits, and reporting initiatives

What Success Looks Like

• Billing processes are accurate, timely, and aligned with client and firm requirements
• Revenue cycle performance improves through effective billing management and reporting
• Attorneys and leadership receive responsive support and actionable financial insights
• Billing systems and workflows operate efficiently and reliably

Salary Range: $130,000 – 150,000 annually, based on experience

Location: New York, NY – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.