Legal Practice Assistant — Scheduling, Drafting & Admin Support

Ogletree Deakins; Baltimore (MD); On-site; USD 50,000 - 94,000; Full time

Benefits offered by this job

Paid Time Off

Paid Sick Leave

401(k) matching program

Profit Sharing

Paid Holidays

Paid Parental Leave

Health and Life Insurance

Health Savings Account

Job summary

Ogletree Deakins is seeking a Practice Assistant in Baltimore, MD to support attorneys and paralegals with secretarial and administrative tasks. The role involves preparing complex legal documents, managing calendars, filing, timekeeping, and assisting with client billing.

The ideal candidate will have strong typing, MS Office proficiency, and excellent communication. 4+ years of experience in a legal assistant role, along with solid proofreading and organizational skills, are required.

Qualifications

• 4+ years of experience as a practice assistant or legal secretary
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance

Responsibilities

• Prepare documents, letters and complex legal documents, and assist with e-filing
• Process mail and faxes, ensuring attachments and enclosures are included
• Maintain calendars for assigned attorneys and deadlines
• Maintain paper and electronic files in compliance with policies
• Prepare time entries and expenses, coordinate client billing with Billing Department
• Provide general administrative support and field calls, greet clients and visitors
• Assist with mentoring office staff and piloting new software

Skills

Typing 70 wpm

MS Office proficiency

Excellent communication

Proofreading

Organizational skills

Time management

Attention to grammar/spelling

Teamwork

Regular attendance

Tools

Document management software

Time entry systems

E-filing systems

Database software

Job description

Ogletree Deakins is seeking a Practice Assistant in Baltimore, MD to support attorneys and paralegals with secretarial and administrative tasks. The role involves preparing complex legal documents, managing calendars, filing, timekeeping, and assisting with client billing.

The ideal candidate will have strong typing, MS Office proficiency, and excellent communication. 4+ years of experience in a legal assistant role, along with solid proofreading and organizational skills, are required.