Legal Practice Assistant: Admin & Filing Pro

Ogletree Deakins; Oklahoma City (OK); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

PTO

Paid Sick Leave

401(k) matching

Profit Sharing

Paid Holidays

Paid Parental Leave

Health Insurance

HSA/FSA

Tuition Reimbursement

Employee Assistance Program

Job summary

Ogletree Deakins in Oklahoma City is seeking a Practice Assistant to support attorneys and paralegals with secretarial and administrative tasks. The role involves drafting documents, managing calendars, handling billing coordination, and providing back-up receptionist support as needed.

Candidates should have 4+ years of practice assistant or legal secretary experience, excellent MS Office and typing skills, and strong proofreading and communication abilities.

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, legal documents and legal processes.
• Accurate typing of at least 70 words per minute.
• Strong computer proficiency in MS Office, document management, time entry, e-filing and database software.
• Excellent communication skills, written and verbal.
• Understanding of correct grammar, spelling and punctuation.
• Strong proofreading skills.
• Superior organizational skills including filing, calendaring, and proofreading.
• Time management skills and ability to work independently as well as with a team.

Responsibilities

• Preparing Documents: creates and processes correspondence and complex legal documents; drafts routine letters; prepares documents for e-filing.
• Processes Mail: manages incoming/outgoing mail and faxes; ensures attachments are included.
• Maintains Calendar: updates calendars for assigned attorneys; tracks meetings and deadlines.
• Maintains Files: manages paper/electronic files; routine filing and retrieval.
• Timekeeping: prepares time entries; handles expense reimbursements and client billing coordination.
• General Administrative Support: screens calls, greets clients, coordinates travel and meetings; supports attorneys and staff; anticipates needs.
• Additional duties: mentoring new staff; piloting new software.

Skills

Legal terminology

MS Office proficiency

70 WPM typing

Calendar management

Communication skills

Team collaboration

Tools

MS Office

Job description

Ogletree Deakins in Oklahoma City is seeking a Practice Assistant to support attorneys and paralegals with secretarial and administrative tasks. The role involves drafting documents, managing calendars, handling billing coordination, and providing back-up receptionist support as needed.

Candidates should have 4+ years of practice assistant or legal secretary experience, excellent MS Office and typing skills, and strong proofreading and communication abilities.