Senior Legal Practice Assistant — Multi-Attorney Support

Ogletree Deakins; Salt Lake City (UT); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid Time Off

401(k) matching

Health Insurance

Vacation and holidays

Job summary

Ogletree Deakins in Salt Lake City, UT is seeking a Practice Assistant to support multiple attorneys with secretarial and administrative tasks, document preparation, scheduling, timekeeping, and client communications. The role emphasizes accuracy, reliability, and teamwork within a busy law firm environment.

You will draft routine correspondence, manage calendar and filings, assist with e-filing, travel arrangements, and billing coordination with the Greenville Billing Department.

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance

Responsibilities

• Preparing Documents: Drafts routine letters and documents; prepares complex documents for various practice groups; ensures proper formatting and proofreading.
• Processes Mail: Manages incoming/outgoing mail and faxes, ensures attachments are included.
• Maintains Calendar: Updates calendars for assigned attorneys, schedules meetings, due dates, and client activities.
• Maintains Files: Handles paper/electronic filing and retrieval per policy; maintains chronological and administrative files.
• Timekeeping/Billing: Prepares time entries and billing letters; coordinates with Billing Department in Greenville.
• General Administrative Support: Screens calls, greets clients, arranges travel, and supports attorneys to meet deadlines.

Skills

Typing 70 WPM

MS Office proficiency

Legal terminology

Communication skills

Tools

Document management software

E-filing systems

Job description

Ogletree Deakins in Salt Lake City, UT is seeking a Practice Assistant to support multiple attorneys with secretarial and administrative tasks, document preparation, scheduling, timekeeping, and client communications. The role emphasizes accuracy, reliability, and teamwork within a busy law firm environment.

You will draft routine correspondence, manage calendar and filings, assist with e-filing, travel arrangements, and billing coordination with the Greenville Billing Department.