Strategic Legal Practice Assistant

Ogletree Deakins’ Immigration Practice Group; Oklahoma City (OK); On-site; USD 40,000 - 60,000; Full time

Job summary

Ogletree Deakins in Oklahoma City is seeking a Practice Assistant to support attorneys and paralegals with secretarial and administrative tasks. The role involves preparing documents, managing calendars, handling mail, and ensuring timely time entries and billing coordination.

The position requires 4+ years of practice assistant or legal secretary experience, strong MS Office skills, and excellent communication and proofreading abilities.

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, documents and legal processes.
• Accurate typing of at least 70 words per minute.
• Strong computer proficiency in MS Office, document management, time entry, e-filing and database software.
• Excellent communication skills, written and verbal.
• Strong proofreading skills and attention to grammar.

Responsibilities

• Prepare and process complex legal documents and correspondence; draft routine letters.
• Process mail and faxes; arrange for specialized mail or messenger services.
• Maintain calendars for assigned attorneys, including meetings and due dates.
• Maintain paper and electronic files in compliance with policies; routine filing.
• Prepare time entries and assist with billing related matters with Billing Department.
• Provide general administrative support and coordinate travel, meetings, and client communications.
• May mentor new office staff or pilot new software on occasion.

Skills

Legal terminology

Typing 70 WPM

MS Office

Communication skills

Time management

Tools

E-filing software

Job description

Ogletree Deakins in Oklahoma City is seeking a Practice Assistant to support attorneys and paralegals with secretarial and administrative tasks. The role involves preparing documents, managing calendars, handling mail, and ensuring timely time entries and billing coordination.

The position requires 4+ years of practice assistant or legal secretary experience, strong MS Office skills, and excellent communication and proofreading abilities.