Legal Practice Assistant - Multi-Attorney Support

Ogletree Deakins’ Immigration Practice Group; Miami, Northern (FL, KY); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Paid Time Off

Paid Sick Leave

401(k) matching program

Profit Sharing

Paid Holidays

Paid Parental Leave

Health and Life Insurance including: 


Dental & Vision coverage

Health Savings Account / Flexible Sp.

Tuition Reimbursement

Employee Assistance Program

Job summary

Ogletree Deakins’ Immigration Practice Group in Miami, FL seeks a Practice Assistant to support attorneys and paralegals with secretarial and administrative tasks, including document drafting, filing, and billing coordination. The role requires proactive teamwork and reliable attendance in a busy firm environment.

The successful candidate will have 4+ years of experience as a practice assistant or legal secretary, strong typing skills, and proficiency with MS Office, e-filing, and document

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Accurate typing of at least 70 words per minute.
• Strong proficiency in MS Office, document management, time entry, e-filing and database software.
• Excellent written and verbal communication skills; grammar and punctuation.
• Superior organizational and calendar management skills; ability to work independently.
• Regular predictable attendance.

Responsibilities

• Prepare and process complex legal documents and routine letters with accurate formatting and proofreading.
• Manage mail, faxes, and attachments; ensure proper routing and filing.
• Maintain calendars for assigned attorneys, including meetings and deadlines.
• Maintain paper and electronic files per internal policies; retrieve as needed.
• Prepare time entries and coordinate billing with the Billing Department in Greenville.
• Provide general administrative support; screen calls, receive clients, arrange travel, and schedule meetings.

Skills

Typing 70 wpm

MS Office

Document management

Time entry

E-filing

Database software

Communication

Grammar & proofreading

Organization

Time management

Attendance

Tools

MS Office Suite

Document management software

Billing software

Calendar management

Job description

Ogletree Deakins’ Immigration Practice Group in Miami, FL seeks a Practice Assistant to support attorneys and paralegals with secretarial and administrative tasks, including document drafting, filing, and billing coordination. The role requires proactive teamwork and reliable attendance in a busy firm environment.

The successful candidate will have 4+ years of experience as a practice assistant or legal secretary, strong typing skills, and proficiency with MS Office, e-filing, and document