Senior Legal Practice Assistant

Ogletree Deakins; Kendall (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) match

Paid time off

Health insurance

Dental & Vision

Job summary

Ogletree Deakins' Miami office is seeking a Practice Assistant to support attorneys with secretarial and administrative tasks. You will manage calendars, draft and format complex documents, and coordinate billing. Strong typing, MS Office proficiency, and meticulous proofreading are essential.

The role requires 4+ years in a legal-support role, excellent communication, and a collaborative team spirit in a busy firm environment. This is a full-time, on-site position with comprehensive benefits.

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, legal documents and legal processes.
• Accurate typing of at least 70 words per minute.
• Strong computer proficiency in MS Office, document management, time entry, e-filing and database software.
• Excellent communication skills, written and verbal.
• Understanding of correct grammar, spelling, and punctuation.
• Strong proofreading skills.
• Superior organizational skills including filing, calendaring, and proofreading.
• Time management skills and ability to work independently as well as with a team.
• Regular predictable attendance.

Responsibilities

• Prepare and process complex legal documents, letters, and memoranda.
• Process incoming/outgoing mail and faxes; route as required.
• Maintain calendars for assigned attorneys and client-related activities.
• Maintain paper and electronic files per internal policies.
• Prepare time entries and coordinate billing with the Billing Department.
• Provide general administrative support: screen calls, greet clients, and arrange travel/meetings.
• Assist with mentoring office staff and piloting new software when needed.

Skills

Legal terminology

Legal documents

Typing 70 wpm

MS Office

Communication skills

Proofreading

Organization

Time management

Attendance

Tools

Document management

Time entry

E-filing

Database software

Job description

Ogletree Deakins' Miami office is seeking a Practice Assistant to support attorneys with secretarial and administrative tasks. You will manage calendars, draft and format complex documents, and coordinate billing. Strong typing, MS Office proficiency, and meticulous proofreading are essential.

The role requires 4+ years in a legal-support role, excellent communication, and a collaborative team spirit in a busy firm environment. This is a full-time, on-site position with comprehensive benefits.