Legal Practice Assistant: Onsite Scheduling & Admin

Ogletree Deakins; Phoenix (AZ); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

401(k) matching

Health and Life Insurance

Job summary

Ogletree Deakins in Phoenix, AZ is seeking a Practice Assistant to support attorneys and paralegals with secretarial and administrative tasks. This onsite role serves multiple attorneys and includes back-up coverage as needed, four days per week on site.

You will draft documents, manage calendars, handle time entries, and coordinate mail, filings, and client communications. The position requires at least 4 years of experience, strong proofreading, and excellent written and verbal skills.

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Excellent communication skills, written and verbal
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance

Responsibilities

• Prepare and process complex legal documents and letters.
• Process incoming/outgoing mail and faxes with accuracy.
• Maintain calendars for assigned attorneys.
• Maintain paper and electronic files according to internal policies.
• Prepare time entries and assist with billing coordination.
• Provide general administrative support and travel arrangements.

Skills

Typing 70 wpm

Legal terminology

Strong communication

Analytical skills

Time management

Teamwork

Tools

MS Office suite

Document management software

Time entry systems

E-filing systems

Database software

Job description

Ogletree Deakins in Phoenix, AZ is seeking a Practice Assistant to support attorneys and paralegals with secretarial and administrative tasks. This onsite role serves multiple attorneys and includes back-up coverage as needed, four days per week on site.

You will draft documents, manage calendars, handle time entries, and coordinate mail, filings, and client communications. The position requires at least 4 years of experience, strong proofreading, and excellent written and verbal skills.