Legal Practice Assistant — Onsite Scheduler & Drafting Pro

Ogletree Deakins’ Immigration Practice Group; Phoenix, Northern (AZ, KY); Hybrid; USD 52,000 - 74,000; Full time

Benefits offered by this job

Paid Time Off

401(k) matching

Profit Sharing

Health and Life Insurance including D&

Dental & Vision coverage

Health Savings Account / Flexible Sp.

Tuition Reimbursement

Employee Assistance Program

Job summary

Ogletree Deakins’ Phoenix, AZ office is seeking a Practice Assistant to support attorneys and paralegals with secretarial and administrative tasks. The role is onsite four days a week, handling document preparation, proofreading, e-filing readiness, and timekeeping in a team environment.

Key tasks include calendar maintenance, client communications, travel arrangements, and assisting with billing processes.

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, documents and processes.
• Accurate typing of at least 70 words per minute.
• Strong MS Office skills and document management capabilities.
• Excellent written and verbal communication; strong proofreading and grammar.
• Superior organizational and time-management abilities; capable of independent work.

Responsibilities

• Prepare and process complex legal documents and correspondence for multiple attorneys.
• Proofread, format, and redline documents; prepare materials for e-filing as needed.
• Manage calendars, meetings, travel, and related arrangements for assigned attorneys.
• Handle time entries, reimbursements, and coordinate client billing with the Billing Department.
• Provide general administrative support, screen calls, and greet clients and visitors professionally.
• Assist with mentoring new staff and pilot new software as needed.

Skills

Typing 70 wpm

MS Office proficiency

Legal terminology

Proofreading

Communication skills

Time management

Organization

Job description

Ogletree Deakins’ Phoenix, AZ office is seeking a Practice Assistant to support attorneys and paralegals with secretarial and administrative tasks. The role is onsite four days a week, handling document preparation, proofreading, e-filing readiness, and timekeeping in a team environment.

Key tasks include calendar maintenance, client communications, travel arrangements, and assisting with billing processes.