Legal & Policy Operations Administrator

T1 Energy; Austin (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

T1 Energy is seeking a Legal & Policy Administrator to support the Chief Legal & Policy Officer and the broader Legal & Policy team. This role focuses on operational admin, calendar management, and high-volume matter tracking for a fast-moving corporate function.

The role touches contracts, compliance, trade, regulatory and government affairs, ensuring information is organized, secure, and flowing to senior leaders. A fast-paced environment awaits.

Qualifications

• 5+ years in a corporate legal department, law firm, or executive support role.
• Experience as a legal administrator, legal assistant, executive assistant, or corporate administrator preferred.
• Strong proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills; discretion with confidential information.
• Bachelor's degree preferred; equivalent experience considered.
• Experience in-house legal, public companies, commercial contracts administration, litigation support, compliance or regulatory matters, government affairs or energy/manufacturing industries is a plus.

Responsibilities

• Provide day-to-day administrative support to the Chief Legal & Policy Officer and the Legal & Policy team, including calendar management, scheduling, travel, and correspondence.
• Coordinate meetings with business leaders, outside counsel, government officials, consultants, and policy advisors.
• Prepare, format, proofread, and distribute presentations, reports, meeting materials, and legal correspondence.
• Manage document execution, signature coordination, notarization, routing, and distribution.
• Maintain organized electronic files, legal records, and department documentation.
• Maintain matter lists, trackers, and deadline calendars across the department's full portfolio of legal and policy work.
• Coordinate the opening, administration, and closing of matters involving outside counsel and external advisors.
• Assist with engagement letters, invoices, purchase orders, and tracking of legal and professional services expenses against department budgets.
• Help establish and maintain department processes, templates, shared folders, and knowledge management systems.
• Monitor outstanding action items and proactively follow up to keep matters moving.
• Provide administrative support for commercial contracting; organize agreements, coordinate approvals, maintain executed contract records, and tracking open items.
• Help coordinate contract requests between Legal and internal teams including Sales, Procurement, Finance, Operations, and HR.
• Support litigation and dispute matters by coordinating communications, maintaining matter files, tracking deadlines and budgets, and assisting with document collection and organization.
• Assist with compliance training administration, policy distribution, regulatory record keeping, and responses to audits and diligence requests.
• Support the company's federal and state government affairs, trade, and public policy activities by coordinating meetings, travel, and materials involving government officials, trade associations, and policy advisors.
• Maintain calendars and trackers for legislative, regulatory, trade, and policy deadlines and filings.
• Assist with preparation and organization of briefing materials, submissions, and supporting documentation for government and policy engagements.

Skills

Organizational skills

Communication

Discretion

Calendar management

Attention to detail

Education

Bachelor's degree preferred

Equivalent experience considered

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

T1 Energy is seeking a Legal & Policy Administrator to support the Chief Legal & Policy Officer and the broader Legal & Policy team. This role focuses on operational admin, calendar management, and high-volume matter tracking for a fast-moving corporate function.

The role touches contracts, compliance, trade, regulatory and government affairs, ensuring information is organized, secure, and flowing to senior leaders. A fast-paced environment awaits.