Energy Regulatory Legal Assistant — Strategic Admin Lead

Beacon Hill; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Beacon Hill is seeking a Senior Legal Assistant to support attorneys in a sophisticated Energy Regulatory practice. You will provide high-level administrative and matter management support in a fast-paced environment.

The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and a professional demeanor in interactions with clients and courts.

Qualifications

• Bachelor's degree or equivalent combination of education and experience preferred.
• 5+ years of executive administrative, legal support, or professional services experience required.
• At least 3 years of legal assistant experience in a law firm or corporate legal environment.
• Prior experience supporting attorneys in an energy, regulatory, utilities, administrative law, or related practice area is highly preferred.
• Advanced proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage competing priorities, meet deadlines, and work independently with minimal supervision.
• Proven attention to detail and commitment to producing high-quality work product.
• Experience with legal billing, matter management, and document management systems is a plus.

Responsibilities

• Provide comprehensive support to attorneys within the Energy Regulatory practice group.
• Prepare, revise, proofread, and format legal documents, correspondence, filings, presentations, and other client materials.
• Coordinate new matter openings, conflict checks, engagement documentation, and file management.
• Manage attorney calendars, schedule meetings, coordinate travel arrangements, and prepare itineraries.
• Monitor deadlines, track ongoing projects and matters, and assist with workflow management to ensure timely completion of assignments.
• Assist with billing activities, including client invoicing, budget tracking, and financial reporting.
• Maintain organized electronic and physical files, ensuring compliance with firm policies and document retention standards.
• Serve as a liaison between attorneys, clients, courts, agencies, and internal departments.
• Manage attorney communications, including handling correspondence and prioritizing urgent matters.
• Support business development efforts by maintaining contact databases, coordinating events, and assisting with marketing and client materials.
• Handle sensitive and confidential information with discretion and professionalism.
• Identify opportunities to improve processes, leverage technology, and enhance overall efficiency.

Skills

Executive administrative experience

Legal support experience

Attention to detail

Communication skills

Independent working

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Beacon Hill is seeking a Senior Legal Assistant to support attorneys in a sophisticated Energy Regulatory practice. You will provide high-level administrative and matter management support in a fast-paced environment.

The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and a professional demeanor in interactions with clients and courts.