Legal Operations Specialist - Flexible Hours & Remote

Ellis Porter - The Immigration Attorneys; Troy (MI); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Remote work opportunities

Flexible work schedules

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with employer matching

Generous paid time off

Job summary

Ellis Porter seeks a Legal Operations Assistant (Core Services Specialist) to support daily operations by handling government and general correspondence, with on-site duties at the Troy, Michigan office. The role includes document handling, package assembly, and quality checks, and does not involve independently handling immigration cases.

This full-time position (40 hours/week) emphasizes organized records management, confidentiality, and collaboration, with opportunities to contribute to

Qualifications

• Associate’s or bachelor’s degree preferred.
• Experience in administrative, legal-support, data-entry, mail-processing, or similar operations.
• Strong organizational skills and attention to detail.
• Ability to manage routine, detail-oriented work efficiently in a fast-paced, high-volume environment.
• Strong written and verbal communication skills and the ability to work effectively with team members across the firm.
• Proficiency with Microsoft 365, including Outlook, Teams, and SharePoint, and comfort learning case-management and document-management systems.

Responsibilities

• Receive, sort, scan, log, and route incoming government correspondence to the appropriate attorney, case manager, or workflow.
• Enter and update information from government correspondence, including receipt numbers, case statuses, and expiration dates, and verify data accuracy.
• Support filing workflows by printing, assembling, scanning, and preparing immigration application packages for shipment.
• Maintain organized electronic and physical records in accordance with department procedures and firm confidentiality requirements.
• Participate in cross-training, special projects, and continuous-improvement initiatives, and perform other related duties as assigned.
• Collaborate with team members to identify areas of process improvement and offer alternative options to create more efficiency.

Skills

Organizational skills

Attention to detail

Data-entry experience

Communication skills

Discretion with confidential info

Education

Associate’s or Bachelor’s degree preferred

Tools

Microsoft 365 (Outlook, Teams, SharePoint)

Job description

Ellis Porter seeks a Legal Operations Assistant (Core Services Specialist) to support daily operations by handling government and general correspondence, with on-site duties at the Troy, Michigan office. The role includes document handling, package assembly, and quality checks, and does not involve independently handling immigration cases.

This full-time position (40 hours/week) emphasizes organized records management, confidentiality, and collaboration, with opportunities to contribute to